|
flevyblog
The Flevy Blog covers Business Strategies, Business Theories, & Business Stories.
|
Editor's Note: Take a look at our featured best practice, Storyboarding and Presentation Writing (33-slide PowerPoint presentation). You may have heard that management consultants spend the majority of their time cranking out PowerPoint slides. There is much truth to do this--and for good reason. A PowerPoint presentation is not only a great communication tool, it is also the form of most consulting deliverables--i.e. the [read more]
* * * *
Creating PowerPoint slides can be a very time consuming process. When I first started working in consulting, some slides would take me several hours to create. Hundreds of slides later, I can produce the same quality and complexity of slides in a matter of minutes.
How do we become much more productive? Partly, it’s just from knowing your shortcuts. In this article, I’ve compiled a short list of “not-so-obvious” PowerPoint shortcuts. These are also very useful shortcuts–ones that I find myself using the most often.
Font Shortcuts
| Ctrl + [ Ctrl + ] |
Decrease font size Increase font size |
| Ctrl + Shift + G | Jump to the “Font Face” dropdown menu |
| Ctrl + Shift + H | Jump to the “Font Size” dropdown menu |
| Shift + F3 | Toggle among various capitalization formats: all lower case, capitalize first letters of words, all upper case |
| Ctrl + Alt + right arrow [->] Ctrl + Alt + left arrow [<-] |
Increase indent of a bullet by one level Decrease indent of a bullet by one level |
AutoShape/Object Shortcuts
| Ctrl + arrow key | Moves objects pixel by pixel (invaluable for positioning objects to the exact pixel you need) |
| Shift + while changing size of an object | Maintains ratio of dimensions (e.g. if your AutoShape is a square, holding down the “Shift” key while resizing will keep the shape as a square–and not a rectangle) |
| PowerPoint 2003 Ctrl + Shift + G Ctrl + Shift + H |
PowerPoint 2003 Group objects together Ungroup objects |
| PowerPoint 2007+ Ctrl + G Ctrl + Shift + G |
PowerPoint 2007+ Group objects together Ungroup objects |
| Ctrl + click and move object with cursor | Creates duplicate copy of the object |
Use a shortcut that’s missing from our list? Please share in the comments section below.
Of course, another huge driver to increased productivity is just having a large collection of slides that can be re-positioned and reused.
You can find tons of of customizable PowerPoint templates, diagrams, and slides here on Flevy. Here are some specific PowerPoint templates and collections to get you started:
You can download in-depth presentations on Presentation Development and 100s of management topics from the FlevyPro Library. FlevyPro is trusted and utilized by 1000s of management consultants and corporate executives.
For even more best practices available on Flevy, have a look at our top 100 lists:
These best practices are of the same as those leveraged by top-tier management consulting firms, like McKinsey, BCG, Bain, and Accenture. Improve the growth and efficiency of your organization by utilizing these best practice frameworks, templates, and tools. Most were developed by seasoned executives and consultants with over 20+ years of experience.
