Editor's Note: Take a look at our featured best practice, Storyboarding and Presentation Writing (33-slide PowerPoint presentation). You may have heard that management consultants spend the majority of their time cranking out PowerPoint slides. There is much truth to do this--and for good reason. A PowerPoint presentation is not only a great communication tool, it is also the form of most consulting deliverables--i.e. the [read more]
Tips from a Consultant: Some Not-so-Obvious PowerPoint Shortcuts
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Creating PowerPoint slides can be a very time consuming process. When I first started working in consulting, some slides would take me several hours to create. Hundreds of slides later, I can produce the same quality and complexity of slides in a matter of minutes.
How do we become much more productive? Partly, it’s just from knowing your shortcuts. In this article, I’ve compiled a short list of “not-so-obvious” PowerPoint shortcuts. These are also very useful shortcuts–ones that I find myself using the most often.
|Ctrl + [
Ctrl + ]
|Decrease font size
Increase font size
|Ctrl + Shift + G||Jump to the “Font Face” dropdown menu|
|Ctrl + Shift + H||Jump to the “Font Size” dropdown menu|
|Shift + F3||Toggle among various capitalization formats: all lower case, capitalize first letters of words, all upper case|
|Ctrl + Alt + right arrow [->]
Ctrl + Alt + left arrow [<-]
|Increase indent of a bullet by one level
Decrease indent of a bullet by one level
|Ctrl + arrow key||Moves objects pixel by pixel (invaluable for positioning objects to the exact pixel you need)|
|Shift + while changing size of an object||Maintains ratio of dimensions (e.g. if your AutoShape is a square, holding down the “Shift” key while resizing will keep the shape as a square–and not a rectangle)|
Ctrl + Shift + G
Ctrl + Shift + H
Group objects together
Ctrl + G
Ctrl + Shift + G
Group objects together
|Ctrl + click and move object with cursor||Creates duplicate copy of the object|
Use a shortcut that’s missing from our list? Please share in the comments section below.
If you use PowerPoint a lot, take a look at our free PowerPoint plugin, Flevy Tools. Flevy Tools allows you to quickly create common business diagrams, such as Harvey/Booz Ball diagrams, Gantt charts, and Step Box charts. It’s been compared to similar plugins developed in-house at top-tier consulting firms and said to be better.
Of course, another huge driver to increased productivity is just having a large collection of slides that can be re-positioned and reused.
You can find tons of of customizable PowerPoint templates, diagrams, and slides here on Flevy. Here are some specific PowerPoint templates and collections to get you started:
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93-slide PowerPoint presentation
About David TangDavid Tang is an entrepreneur and management consultant. His current focus is Flevy, the marketplace for business best practices (e.g. frameworks & methodologies, presentation templates, financial models). Prior to Flevy, David worked as a management consultant for 8 years. His consulting experience spans corporate strategy, marketing, operations, change management, and IT; both domestic and international (EMEA + APAC). Industries served include Media & Entertainment, Telecommunications, Consumer Products/Retail, High-Tech, Life Sciences, and Business Services. You can connect with David here on LinkedIn.
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