Strong Indications It’s Time for an HR Software Upgrade

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The responsibilities of your Human Resources department are always growing. Managing all the duties and obligations is an uphill struggle, which is why most HR departments utilise software to help them manage their admin, handle payroll responsibilities and oversee the recruitment and onboarding processes.  

However, even the most seemingly dependable software system can outlive itself. As the demands and responsibilities of your HR department evolve and become more challenging, your current software could be struggling to keep up and may be unfit for purpose. This could lead to all kinds of interdepartmental issues, from disgruntled employees to difficulties with payroll and compliance, or even problems with employee retention.

Understanding when your HR software is unfit for purpose is essential to keeping your business moving. This is why more enterprises than ever before are anticipating this issue and keeping one step ahead with cloud-based HR software – click here for more details. A cloud-based HR system ensures that the needs of your employees are met, throughout every stage of their career.

From recruitment management to the onboarding process, payroll obligations and maximising their potential with performance management practices, it’s never been easier to keep on top of those everyday tasks. You’ll even be able to oversee career progression, handle training opportunities and manage the growth of your employees. And by empowering your employees with self-service features, individuals can handle their own absences, holiday requests and payroll submissions, giving themselves autonomy and better control over their careers.

It’s easy to see why companies are turning to cloud-based software. Is your current software meeting the needs of your HR reps? Here we’ll explore the strong indications that it’s time for an HR software upgrade.  

Human error is creeping back in

Utilising HR software means a smaller chance of human error. That’s one of the main advantages of moving to a digital platform. Frustratingly over time, if your staff are noticing more errors, duplications on the system, incorrect filing, formula mistakes in payroll and other inconsistencies then it’s time for a software upgrade. The more time you spend correcting these errors, the less time your staff have to focus on the bigger business picture.

Reps are using more than one platform

Is your current system based across numerous platforms? If you have software in numerous applications, one for payroll, another for registering absence and holiday requests, another for staff details etc, then your HR reps aren’t saving as much time on admin as they think they are. Upgrading your HR software to a single, multiple-use platform means everything they need is in one centralised location.

Reps spend too much time updating employee files

If your current HR system doesn’t have a self-service feature, then your HR staff will spend more of their precious time updating employee files and processing requests than anything else. Updating your software for a version that has employee self-service capabilities will streamline all that admin. Freeing up more time for your staff and giving your other employees autonomy and more responsibilities.   

A compensation management upgrade will ensure that your employees are being compensated fairly. Your employees will be able to engage with their pay and decide if they want benefits in the form of salary or bonuses. Not every hire is the same, and letting your new prospects have a say in the hiring process will reap benefits for years to come.

Final thoughts…

Updating your HR software could mean the difference between propelling your business forward or remaining in the shadow of your competitors – upgrade your software today. 

Want to Achieve Excellence in Human Resource Management (HRM)?

Gain the knowledge and develop the expertise to become an expert in Human Resource Management (HRM). Our frameworks are based on the thought leadership of leading consulting firms, academics, and recognized subject matter experts. Click here for full details.

The purpose of Human Resources (HR) is to ensure our organization achieves success through our people. Without the right people in place—at all levels of the organization—we will never be able to execute our Strategy effectively.

This begs the question: Does your organization view HR as a support function or a strategic one? Research shows leading organizations leverage HR as a strategic function, one that both supports and drives the organization's Strategy. In fact, having strong HRM capabilities is a source of Competitive Advantage.

This has never been more true than right now in the Digital Age, as organizations must compete for specialized talent to drive forward their Digital Transformation Strategies. Beyond just hiring and selection, HR also plays the critical role in retaining talent—by keeping people engaged, motivated, and happy.

Learn about our Human Resource Management (HRM) Best Practice Frameworks here.