flevyblog

Flevy Blog is an online business magazine covering Business Strategies, Business Theories, & Business Stories.
MANAGEMENT & LEADERSHIP STRATEGY, MARKETING, SALES OPERATIONS & SUPPLY CHAIN ORGANIZATION & CHANGE IT/MIS Other

4 Ps of Effective Presentations

Editor's Note: Take a look at our featured best practice, Storyboarding and Presentation Writing (33-slide PowerPoint presentation). You may have heard that management consultants spend the majority of their time cranking out PowerPoint slides. There is much truth to do this--and for good reason. A PowerPoint presentation is not only a great communication tool, it is also the form of most consulting deliverables--i.e. the [read more]

* * * *

Effective presentations are an indispensable element of effective professional communication in today’s world.

A well-designed and well-delivered presentation can aid in transmitting ideas and messages more efficiently.  Effectively presented content facilitates the achievement of objectives and key results.

Effective compilation and delivery of presentations is a critical skill for most executives these days.  Doing so may generate quite a few benefits, both for the presenter and the audience.

The following 4 essential elements should be included in any effective presentation-making process.

  1. Plan
  2. Prepare
  3. Practice
  4. Present

The initial 3 elements—i.e. Plan, Prepare, and Practice—are interlinked and overlap in the process.  The Present element stands alone and is possible only after the initial 3 elements have been completed.

The first 3 elements can be structured in either parallel or sequential order.   The serial approach entails working on a single task until it is completed, then moving on to the next task, and so on.

A parallel approach consists of working on a number of tasks at the same time, accomplishing what can be achieved at a time.

Both methods work the same way, as long as the method used is in line with the following traits of the people who made it:

  1. Style
  2. Experience
  3. Background
  4. Partialities

Let us delve a little deeper into the details of the 4 elements of presentation.

Planning

Planning a presentation entails pondering beforehand regarding significant parts of it.  Planning involves the following 7 dimensions that need attention:

  1. Objectives
  2. Audience
  3. Content
  4. Organization
  5. Visuals
  6. Setting
  7. Delivery

Planning, methodically, using the 7 factors enables the identification of gaps in the ideas generated.

Planning also helps give structure to the presentation, which enables the audience to follow it easily and remain engaged.

Planning ahead enables rehearsing the presentation’s delivery which in turn boosts confidence—a confident presenter is able to convince the audience much better.

Preparing

The most important aspect of the Preparing phase is the use of an effective slide structure.  Slides that are well-designed help to engage the audience and reinforce key messages.

The Consulting Presentation Framework—a slide structure that every top-tier management consulting firm follows, also used by FlevyPro—uses a structure in which every slide has 3 primary components:

  1. Headline
  2. Body
  3. Bumper

Practicing

Practicing a presentation is always a good idea, even if the presenter has already delivered it somewhere else.  A change of setting and audience, as well as the time lapse between presentations, brings up new challenges.

Practicing also has 2 aspects that need to be addressed:

  1. Rehearse – This is practicing the things you intend to do.
  2. Prehearse – This is practicing and planning for the things you might have to do.

Presenting

Effective presentations are not only about having good content or a well-designed slide deck; the way information is presented can be just as important.  From body language and voice tone to pace and the use of visuals, everything about how the message is delivered can affect how the audience sees it.

Interested in learning more about 4 Ps of Effective Presentations?  You can download an editable PowerPoint presentation on 4 Ps of Effective Presentations here on the Flevy documents marketplace.

Do You Find Value in This Framework?

You can download in-depth presentations on this and hundreds of similar business frameworks from the FlevyPro LibraryFlevyPro is trusted and utilized by 1000s of management consultants and corporate executives.

For even more best practices available on Flevy, have a look at our top 100 lists:

74-slide PowerPoint presentation
Curated by former McKinsey Consultants Unleash the Power of Storytelling in Consulting: A Step-by-Step Guide Are you ready to captivate your clients, inspire your team, and deliver compelling presentations? Introducing our comprehensive consulting storytelling step-by-step guide, a [read more]

Readers of This Article Are Interested in These Resources


93-slide PowerPoint presentation
Effective communication skills are a critical aspect in your career and personal lives. In today's flexible working model where employees work from home and the office, it is even more important to understand the communication process so that we can enhance the effectiveness of our messages to our [read more]


 
40-slide PowerPoint presentation
 
 
37-page PDF document

About Mark Bridges

Mark Bridges is a Senior Director of Strategy at Flevy. Flevy is your go-to resource for best practices in business management, covering management topics from Strategic Planning to Operational Excellence to Digital Transformation (view full list here). Learn how the Fortune 100 and global consulting firms do it. Improve the growth and efficiency of your organization by leveraging Flevy's library of best practice methodologies and templates. Prior to Flevy, Mark worked as an Associate at McKinsey & Co. and holds an MBA from the Booth School of Business at the University of Chicago. You can connect with Mark on LinkedIn here.

, , , , ,





Complimentary Business Training Guides


Many companies develop robust strategies, but struggle with operationalizing their strategies into implementable steps. This presentation from flevy introduces 12 powerful business frameworks spanning both Strategy Development and Strategy Execution. [Learn more]

  This 48-page whitepaper, authored by consultancy Envisioning, provides the frameworks, tools, and insights needed to manage serious Change—under the backdrop of the business lifecycle. These lifecycle stages are each marked by distinct attributes, challenges, and behaviors. [Learn more]

We've developed a very comprehensive collection of Strategy & Transformation PowerPoint templates for you to use in your own business presentations, spanning topics from Growth Strategy to Brand Development to Innovation to Customer Experience to Strategic Management. [Learn more]

  We have compiled a collection of 10 Lean Six Sigma templates (Excel) and Operational Excellence guides (PowerPoint) by a multitude of LSS experts. These tools cover topics including 8 Disciplines (8D), 5 Why's, 7 Wastes, Value Stream Mapping (VSM), and DMAIC. [Learn more]
Recent Articles by Corporate Function

  

  

  

  

  


The Flevy Business Blog (https://flevy.com/blog) is a leading source of information on business strategies, business theories, and business stories. Most of our articles are authored by management consultants and industry executives with over 20 years of experience.

Flevy (https://flevy.com) is the marketplace for business best practices, such as management frameworks, presentation templates, and financial models. Our best practice documents are of the same caliber as those produced by top-tier consulting firms (like McKinsey, Bain, Accenture, BCG, and Deloitte) and used by Fortune 100 organizations. Learn more about Flevy here.


Connect with Flevy:

     
  


About Flevy.com   /   Terms   /   Privacy Policy
© . Flevy LLC. All Rights Reserved.