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Benefits of Using Software to Optimize Inventory Management

As the world shifts deeper into technology and technological advancements, businesses are doing everything possible to optimize their inventory management through efficient software.

This article will assist in making the detrimental decision of picking the software that best suits any developing or seasoned business.

What Is Inventory Management?

Inventory management is a system where tracking stock and assets to their destination is the goal. Stock review is the easiest method to perform and it is most appropriate for small businesses.

The ultimate advantage of inventory management, across the board, is simplicity.

According to Right Sized Inventory (RSI):

The inventory of a company has several different parts and stock-keeping units (SKUs) that need review and evaluation. The most effective way to keep up with everything across a large inventory holding is to use the software.

Management of inventory is often multifaceted. It requires input from a range of different parts of the organization.

The Differences between Right and Wrong Software

Software selection is not frivolous. The impact this seemingly simple task has is exceedingly significant.

What is “wrong” when searching for efficient inventory management software?

The wrong software will often create ill-suited recommendations, resulting in serious stockouts as well as excess inventory.

It would also consume many of the hours used by staff members during workdays. Improper time consumption is an ongoing resource drain that the majority of companies are not able to afford.

Lastly, it could erode any trust between the users.

What is “right” when searching for efficient inventory management software?

The most efficient inventory management software will have complete transparency from the vendor. If the vendor states that their process is “secret” and “proprietary,” it becomes impossible to determine the adequacy of the software.

Understanding the technology that lies underneath is exceptionally significant to the ultimate cause. Gaining clarity around the actual cost and profitability of the inventory makes a difference when optimizing inventory management.

It is beneficial to understand how the software functions because lacking comprehension could lead to zero result explanations. Explaining the results is almost a must to avoid tedious trust-building from the end-users.

The “end-users” are the people who will ultimately use the product provided by the company or organization. In technology, the end-user is not necessarily the actual customer, but routinely the employee assisting the customer.

Substantially, conducting engagement with the end-users has considerable significance. Even the most efficient inventory management software is rendered useless if the results are overridden by the end-users.

After obtaining an understanding of the technology utilized, identify a software selection team that includes a representation of the principal stakeholder groups such as:

  • Maintenance
  • Procurement
  • Engineering
  • Reliability
  • Finance
  • Information Technology (IT)
  • Storeroom

All members of these teams should trust the selections created. It is crucial to be clear about the goal of the company. Simply Stakeholders provides a detailed description of the importance of stakeholders.

The Benefits of Using Efficient Inventory Management Software

Efficient software means more free time for other tasks: 

Automation software takes care of the simple tasks to allow more focus on growing the business. This permits the company owner to gain efficiencies through time saved from dealing with the more typical workflows such as tracking and developing purchase orders to suppliers.

Using word documents and spreadsheets does not scale nearly as decent as efficient inventory management software does.

Another time-consuming task involves dealing with the synchronization of multiple sales channels to several dashboards. Fortunately, there is software available that allows companies to sync all channels to a single, centralized dashboard.

Reliable optimization software ensures that companies only have to edit their listings once. Having the ability to update the price of a listing once, applying it to all available channels, further saves the company time.

Update the stock levels of the company automatically: 

Viewing up-to-date stock levels on all product pages of all channels allows the company to gain visibility around stock levels, eliminating stockouts.

Stockouts cause a loss of sales when there is no product to sell.

Manage the inventory for multiple warehouses: 

It is important to know now how many items of each product are in possession in each warehouse. Inventory management software makes this process effortless.

Advanced inventory management becomes smoother than ever before: 

Inventory management software makes it easier to manage complex inventory such as bundles, built products, multipacks, components, and serialized inventory.

The business will inevitably run smoother if the arduous, more taxing inventory management tasks become a breeze for the owner of the organization and all of their team members.

In Conclusion

The tips listed in this article should help any growing business successfully search for the most efficient inventory management software.

About Shane Avron

Shane Avron is a freelance writer, specializing in business, general management, enterprise software, and digital technologies. In addition to Flevy, Shane's articles have appeared in Huffington Post, Forbes Magazine, among other business journals.

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