flevyblog

Flevy Blog is an online business magazine covering Business Strategies, Business Theories, & Business Stories.
MANAGEMENT & LEADERSHIP STRATEGY, MARKETING, SALES OPERATIONS & SUPPLY CHAIN ORGANIZATION & CHANGE IT/MIS Other

5 Tips for Organizing a Successful Virtual Event

Editor's Note: Take a look at our featured best practice, Effective Communication with Virtual Teams (23-slide PowerPoint presentation). The number of people working remotely has been increasing progressively across the globe. An employee benefits report narrates that around 60% companies in the US offer telecommuting opportunities. According to Upwork, freelancers and contractors have increased by 81% from 2014 to 2017. [read more]

* * * *

Virtual events are becoming increasingly popular as they allow people to connect worldwide without leaving their homes. However, your virtual event can quickly become a disaster if you’re not careful. In this article, we’ll discuss five strategies you can use to help ensure that your virtual event is a success.

Choose the Right Platform

Selecting the right platform can make or break a virtual event. Not all platforms are created equal – some offer more features than others, making them better suited for virtual events. Additionally, it’s essential to tie up with a great virtual event management company and a platform that is easy to use. They will ensure planning and executing the event is much more straightforward.

To select the right platform, do your research. Compare different platforms and features to see which offers everything you need. Test the platform beforehand to ensure it is easy to use.

Get Organized

If you’re planning an event, it’s vital to start early and get organized. That way, you can ensure that everything goes smoothly. One way to stay organized is to use a virtual event management tool. It will help you keep track of all the details and ensure everyone is on the same page.

Another key is communication. Ensure you regularly communicate with all the participants and update them on any changes. It’ll help you avoid any last-minute conflicts or surprises.

Finally, be prepared for anything. Things rarely go according to plan, so be prepared for setbacks and have a backup plan. By following these tips, you can ensure that your event goes off without a hitch!

Keep Things Lively

When planning a virtual event, keeping the atmosphere exciting and the conversation flowing is crucial. One way to do this is by incorporating fun activities and questions into your program. This can help to engage participants and break up the monotony of an extended online meeting.

Activities can include trivia games, polls, or even asking participants to share something funny that happened to them that day. Questions can be about current events or topics relevant to your audience. Keep things light and fun – no one wants to participate in a dull meeting!

Notice Your Time Zone

When planning a virtual event, one of the most important factors is the time of day you’ll hold it. You need to consider how many people will be able to attend, whether or not they’re in different time zones, and how much time you need for Q&A.

If you have a large audience across different time zones, choosing a time that works for as many people as possible is best. That might mean holding your event at 9 am EST if you have attendees in the US, 10 am CET if you have attendees in Europe, or 11 am JST if you have attendees in Japan.

If you don’t have a large international audience, you can consider more niche times that might work better for your specific audience.

Decide Your Expectations from the Beginning

When planning a virtual event, it’s essential to set clear goals. Having measurable objectives will help you stay on track and ensure the event is successful. Consider the following when setting goals:

  • Specify the goals you have for the event. Are you trying to increase sales, brand recognition, or lead generation?
  • Your goals should be SMART—specific, measurable, achievable, relevant, and time-bound.
  • Decide on the metrics you’ll use to measure your success. Website visits, social media engagement, or ticket sales can gauge how well the event performed.
  • Set a timeline for meeting your objectives and ensure everyone involved in the planning process is aware.
26-slide PowerPoint presentation
To quote, Richard Branson, a British business and philanthropist, "One day, offices will be a thing of the past." While organizations still need to travel to reach their physical offices, the rapid changes in the world is requiring businesses to form Virtual Teams. A Virtual Team refers to a [read more]

Do You Want to Implement Business Best Practices?

You can download in-depth presentations on Remote Work and 100s of management topics from the FlevyPro Library. FlevyPro is trusted and utilized by 1000s of management consultants and corporate executives.

For even more best practices available on Flevy, have a look at our top 100 lists:

These best practices are of the same as those leveraged by top-tier management consulting firms, like McKinsey, BCG, Bain, and Accenture. Improve the growth and efficiency of your organization by utilizing these best practice frameworks, templates, and tools. Most were developed by seasoned executives and consultants with over 20+ years of experience.

Readers of This Article Are Interested in These Resources


15-slide PowerPoint presentation
Virtual meetings don't have to be seen as a waste of time. In fact, they can be more valuable than traditional face-to-face meetings. Beyond the fact that they're inexpensive ways to get people together - think: no travel costs and readily available technology - they're also great opportunities to [read more]


 
Excel workbook
 
 
20-slide PowerPoint presentation

About Shane Avron

Shane Avron is a freelance writer, specializing in business, general management, enterprise software, and digital technologies. In addition to Flevy, Shane's articles have appeared in Huffington Post, Forbes Magazine, among other business journals.


Complimentary Business Training Guides


Many companies develop robust strategies, but struggle with operationalizing their strategies into implementable steps. This presentation from flevy introduces 12 powerful business frameworks spanning both Strategy Development and Strategy Execution. [Learn more]

  This 48-page whitepaper, authored by consultancy Envisioning, provides the frameworks, tools, and insights needed to manage serious Change—under the backdrop of the business lifecycle. These lifecycle stages are each marked by distinct attributes, challenges, and behaviors. [Learn more]

We've developed a very comprehensive collection of Strategy & Transformation PowerPoint templates for you to use in your own business presentations, spanning topics from Growth Strategy to Brand Development to Innovation to Customer Experience to Strategic Management. [Learn more]

  We have compiled a collection of 10 Lean Six Sigma templates (Excel) and Operational Excellence guides (PowerPoint) by a multitude of LSS experts. These tools cover topics including 8 Disciplines (8D), 5 Why's, 7 Wastes, Value Stream Mapping (VSM), and DMAIC. [Learn more]
Recent Articles by Corporate Function

  

  

  

  

  

The Flevy Business Blog (https://flevy.com/blog) is a leading source of information on business strategies, business theories, and business stories. Most of our articles are authored by management consultants and industry executives with over 20 years of experience.

Flevy (https://flevy.com) is the marketplace for business best practices, such as management frameworks, presentation templates, and financial models. Our best practice documents are of the same caliber as those produced by top-tier consulting firms (like McKinsey, Bain, Accenture, BCG, and Deloitte) and used by Fortune 100 organizations. Learn more about Flevy here.
  


OUR CORE OFFERINGS
Flevy Marketplace: Top 100
· Strategy & Transformation
· Digital Transformation
· Operational Excellence
· Organization & Change
· Financial Models
· Consulting Frameworks
· PowerPoint Templates
FlevyPro (Subscription Service)
KPI Library
Streams (Functional Bundles)
Flevy Executive Learning (FEL)
PowerPoint Services

FREE Resources

About Flevy
Management Topics
Marcus (AI-Powered Consultant)
Partner Program
LinkedIn Influencer Marketing
FAQ / Terms / Privacy / Blog
Contact Us: support@flevy.com



CONNECT WITH US!
       
TOP 100 TRENDING TOPICS
Acquisition Strategy
Agile
Analytics
Artificial Intelligence
Balanced Scorecard
Best Practices
Big Data
Breakout Strategy
Business Continuity Planning
Business Plan Financial Model
Business Transformation
CMMI
COBIT
Change Management
Cloud
Communications Strategy
Company Financial Model
Competitive Advantage
Competitive Analysis
Consulting Frameworks
Continuous Improvement
Core Competencies
Corporate Culture
Cost Reduction Assessment
Customer Experience

BROWSE BY FUNCTION
Strategy, Transformation, & Innovation
Digital Transformation
Operational Excellence and LSS
Organization, Change, & HR
Management Consulting

Customer Journey
Customer Service
Cyber Security
Data Privacy
Decision Making
Digital Marketing Strategy
Digital Transformation
Digital Transformation Strategy
Due Diligence
ESG
Employee Engagement
Employee Training
Enterprise Architecture
Growth Strategy
HR Strategy
Hiring
Hoshin Kanri
ISO 27001
ITIL
Information Technology
Innovation Management
Integrated Financial Model
Kaizen
Kanban
Key Performance Indicators

ADDITIONAL RESOURCES
Business Strategy Frameworks
Case Studies
Consulting Training Guides
COVID-19 Trend Data
Digital Transformation
Financial Advising Services (FAS)

Knowledge Management
Leadership
Lean
Lean Manufacturing
Logistics
M&A (Mergers & Acquisitions)
Manufacturing
Market Research
Marketing Plan Development
Maturity Model
McKinsey PowerPoint
McKinsey Templates
Operational Excellence
Organizational Change
Organizational Design
Performance Management
Post-merger Integration
Pricing Strategy
Process Improvement
Process Maps
Procurement Strategy
Product Launch Strategy
Product Strategy
Project Management
Quality Management


Free Resources
KPI Library
Lean Management
Lean Six Sigma Training Guides
Marcus Insights
Operational Excellence

Real Estate
Remote Work
Restructuring
Risk Management
Robotic Process Automation
SWOT
SaaS
Sales
Scrum
Service Design
Six Sigma Project
Social Media Strategy
Strategic Planning
Strategic Thinking
Strategy Development
Supply Chain Analysis
Sustainability
Target Operating Model
Team Management
Total Productive Maintenance
Value Chain Analysis
Value Creation
Value Stream Mapping
Visual Workplace
Workplace Safety


Product Strategy
Small Business Owner
Startup Resources
Strategic Planning
Strategic Planning Process
Value Innovation Strategy


© 2012-2024 Copyright. Flevy LLC. All Rights Reserved.