We have categorized 2 documents as Document Management. All documents are displayed on this page.

As Larry Ellison, co-founder of Oracle Corporation, famously exclaimed, "Information is the oil of the 21st century, and analytics is the combustion engine". Following his wise words, we can observe that it's not an exaggeration to say that the effective management of documents is the bloodline that supports a functioning organization—critical in Strategic Planning, Operational Excellence, and Risk Management. Learn more about Document Management.

Did you know?
The average daily rate of a McKinsey consultant is $6,625 (not including expenses). The average price of a Flevy document is $65.


Trusted by over 10,000+ Client Organizations
Since 2012, we have provided best practices to over 10,000 businesses and organizations of all sizes, from startups and small businesses to the Fortune 100, in over 130 countries.
AT&T GE Cisco Intel IBM Coke Dell Toyota HP Nike Samsung Microsoft Astrazeneca JP Morgan KPMG Walgreens Walmart 3M Kaiser Oracle SAP Google E&Y Volvo Bosch Merck Fedex Shell Amgen Eli Lilly Roche AIG Abbott Amazon PwC T-Mobile Broadcom Bayer Pearson Titleist ConEd Pfizer NTT Data Schwab




Read Customer Testimonials

  •  
    "As a consulting firm, we had been creating subject matter training materials for our people and found the excellent materials on Flevy, which saved us 100's of hours of re-creating what already exists on the Flevy materials we purchased."

    – Michael Evans, Managing Director at Newport LLC
  •  
    "One of the great discoveries that I have made for my business is the Flevy library of training materials.

    As a Lean Transformation Expert, I am always making presentations to clients on a variety of topics: Training, Transformation, Total Productive Maintenance, Culture, Coaching, Tools, Leadership Behavior, etc. Flevy "

    – Ed Kemmerling, Senior Lean Transformation Expert at PMG
  •  
    "I like your product. I'm frequently designing PowerPoint presentations for my company and your product has given me so many great ideas on the use of charts, layouts, tools, and frameworks. I really think the templates are a valuable asset to the job."

    – Roberto Fuentes Martinez, Senior Executive Director at Technology Transformation Advisory
  •  
    "I have used Flevy services for a number of years and have never, ever been disappointed. As a matter of fact, David and his team continue, time after time, to impress me with their willingness to assist and in the real sense of the word. I have concluded in fact "

    – Roberto Pelliccia, Senior Executive in International Hospitality
  •  
    "As an Independent Management Consultant, I find Flevy to add great value as a source of best practices, templates and information on new trends. Flevy has matured and the quality and quantity of the library is excellent. Lastly the price charged is reasonable, creating a win-win value for "

    – Jim Schoen, Principal at FRC Group
  •  
    "[Flevy] produces some great work that has been/continues to be of immense help not only to myself, but as I seek to provide professional services to my clients, it give me a large "tool box" of resources that are critical to provide them with the quality of service and outcomes they are expecting."

    – Royston Knowles, Executive with 50+ Years of Board Level Experience
  •  
    "As a small business owner, the resource material available from FlevyPro has proven to be invaluable. The ability to search for material on demand based our project events and client requirements was great for me and proved very beneficial to my clients. Importantly, being able to easily edit and tailor "

    – Michael Duff, Managing Director at Change Strategy (UK)
  •  
    "FlevyPro provides business frameworks from many of the global giants in management consulting that allow you to provide best in class solutions for your clients."

    – David Harris, Managing Director at Futures Strategy



Flevy Management Insights: Document Management

As Larry Ellison, co-founder of Oracle Corporation, famously exclaimed, "Information is the oil of the 21st century, and analytics is the combustion engine". Following his wise words, we can observe that it's not an exaggeration to say that the effective management of documents is the bloodline that supports a functioning organization—critical in Strategic Planning, Operational Excellence, and Risk Management.

Document Management encompasses the policies and practices applied to handle documents within an organization effectively. These activities are a part of record management, which involves the storage, retrieval, and disposition, including ongoing changes to documentation. It really transcends into a broader spectrum considering the advent of digitalization.

For effective implementation, take a look at these Document Management best practices:

Explore related management topics: Operational Excellence Strategic Planning Risk Management Analytics

The Importance of Effective Document Management

Effective document management prevents the loss of valuable corporate data, improves retrieval times, better manages workflows, and reduces your company's exposure to regulatory risk. It also ensures business sustainability by supporting your Change Management initiatives and ensuring seamless Business Transformation processes.

Explore related management topics: Business Transformation Change Management Sustainability

Key principles of Document Management

  1. Centralization: An unorganized system leads to lost time as employees search multiple locations for a single document. By centralizing the storage of digital documents, retrieval becomes more manageable.
  2. Accessibility: A document locked away in a cabinet only serves the purpose of collecting dust. A document management system should offer the ability to retrieve and view documents readily.
  3. Security: With data breaches becoming all too common, it's crucial for management, especially for Leadership and Culture, to prioritize data protection.
  4. Integration: Documents don't stand-alone. They serve to provide detailed insights into projects, clients, and regulatory procedures. An efficient system should provide integration with other systems and workflows.
  5. Compatibility: A document system that is not compatible with existing office software and hardware can cause unnecessary operational interruption. Always choose a system that can integrate with existing tools and platforms.

Explore related management topics: Data Protection Leadership Purpose

Best Practices in Document Management

  • Include clear deadlines and responsibilities to every document or task to ensure clear expectations and efficient workflow.
  • Adopt a clean desk policy, which can prevent confidential information from leaking and going into wrong hands.
  • Avoid document duplication to prevent confusion and complexity of workflows.
  • Create a central document repository for easy access and retrieval of documents. Remember, the purpose is to increase Operational Excellence.
  • Adopt digital signatures to speed up and streamline the approval processes.

Embracing Digital Transformation in Document Management

In this era of Digital Transformation, adopting a cloud-based document management system offers an opportunity to streamline document storage and retrieval processes, making them more efficient and secure. Cloud solutions come with various advantages, including accessibility from virtually anywhere, unlimited storage, and automatic updates, hence Necessitating Innovation in the process of document handling.

Gone are the days when we could handle documents manually. In today’s fast-paced business environment, where the margin for error is slim to none, efficiency and accuracy matter the most. As business leaders, it's crucial to stay ahead by identifying and implementing the best practices in managing our documents effectively and efficiently.

As we continue to acknowledge the importance of a well-organized document management system in our day-to-day operations and strategic decision-making processes, remember the mighty words of Larry Ellison. It's indeed crucial in our pursuit of Performance Management and Strategy Development, and ultimately, in fueling our organization's efficient combustion engine.

Explore related management topics: Digital Transformation Performance Management Strategy Development Best Practices Cloud Innovation

Document Management FAQs

Here are our top-ranked questions that relate to Document Management.

How to build a document management system using Excel?
Using Excel for document management streamlines processes, supports Digital Transformation, and offers customization, but requires careful planning, consistent updates, and advanced feature integration. [Read full explanation]
What is a master list of documents?
A master list of documents is a strategic tool for efficient, compliant document management, supporting Operational Excellence and Digital Transformation. [Read full explanation]
What is the role of Records Management in disaster recovery and business continuity planning?
Records Management is crucial for Disaster Recovery and Business Continuity Planning, ensuring operational resilience, compliance, and minimal downtime through efficient data recovery and protection. [Read full explanation]
What impact do emerging data privacy regulations have on Records Management strategies?
Emerging data privacy regulations necessitate a transformation in Records Management, requiring organizations to adopt disciplined data lifecycle management, invest in technology, and prioritize employee training for compliance and operational efficiency. [Read full explanation]

Recommended Documents

Related Case Studies

Document Management System Overhaul for Media Conglomerate in Digital Space

Scenario: A multinational media firm with a diverse portfolio of digital content assets is struggling to maintain operational efficiency due to outdated and fragmented Records Management systems.

Read Full Case Study

Luxury Brand Digital Records Management Enhancement

Scenario: The organization is a high-end luxury goods company specializing in bespoke products, with a global customer base and a reputation for exclusivity.

Read Full Case Study

Document Management System Revamp for a Leading Oil & Gas Company

Scenario: The organization, a prominent player in the oil & gas sector, faces significant challenges in managing its vast array of documents and records.

Read Full Case Study

Document Management Optimization for a Leading Publishing Firm

Scenario: A leading publishing company, specializing in academic and educational materials, is grappling with inefficiencies in its Document Management system.

Read Full Case Study

Document Management Enhancement in D2C Electronics

Scenario: The organization in question operates within the direct-to-consumer (D2C) electronics space and has recently expanded its product range to meet increasing customer demand.

Read Full Case Study

Records Management Enhancement in Telecom

Scenario: The organization is a mid-sized telecom provider facing challenges in managing an increasing volume of records, both digital and physical.

Read Full Case Study

Explore all Flevy Management Case Studies




Flevy is the world's largest knowledge base of best practices.


Leverage the Experience of Experts.

Find documents of the same caliber as those used by top-tier consulting firms, like McKinsey, BCG, Bain, Deloitte, Accenture.

Download Immediately and Use.

Our PowerPoint presentations, Excel workbooks, and Word documents are completely customizable, including rebrandable.

Save Time, Effort, and Money.

Save yourself and your employees countless hours. Use that time to work on more value-added and fulfilling activities.



Receive our FREE presentation on Operational Excellence

This 50-slide presentation provides a high-level introduction to the 4 Building Blocks of Operational Excellence. Achieving OpEx requires the implementation of a Business Execution System that integrates these 4 building blocks.