Want FREE Templates on Organization, Change, & Culture? Download our FREE compilation of 50+ slides. This is an exclusive promotion being run on LinkedIn.

  Please register (it's free!) or login to view the remaining preview.
If you are logged in, your referral link [?] is automatically included below.
EMBED CODE (Copy and Paste)


  1. Every Document will be having a unique identity of it's own with it's charactristics
  2. Document will never be duplicated hence redundancy and confusion on retrieval and storage is avoided
  3. Every Project and Department will bear sequential numbering


Document Numbering for an organization or for a project plays a highly important role in controlling and monitoring correspondences and documents generated across the organization and project as per the requirements.

A unique document numbering system across project/organization will improve the ability to control, retrieve and update accurate information with the latest document revisions and the approval status wherever applicable and to maintain document control register for each to & fro transaction of documents across all activities in the organization.

The purpose of this procedure is for assigning unique sequential document numbers in a consistent and logical manner to all company or project related correspondences & documents/drawings generated for internal and external communication with efficiency, consistency, quality and in secure manner.
The Document Numbering System or Document Codification System shall be applicable to all business units within organization and its stakeholders if using the same system as per the client's contract scope of work.
This procedure will be implemented at all locations except if client specifically mention to follow their own numbering system or to follow both numbering systems in parallel.

When a document is revised as per the requirements of the scope, it passes from one revision status to the next.

Got a question about the product? Email us at [email protected] or ask the author directly by using the form to the right. If you cannot view the preview above this document description, go here to view the large preview instead.

Source: Document Numbering Procedure (Document Codification System) Word document


Document Numbering Procedure (Document Codification System)

Sold by Prakash Patel (DMS Trainer & Consultant) (this author has 4 documents)


Add to Cart

This business document is categorized under the function(s):

It applies to All Industries

File Type: Word (docx)

File Size: 98.1 KB

Number of Pages: 20

Related Topic(s): Document Management

Purchase includes lifetime product updates. After your purchase, you will receive an email to download this document.

Initial upload date (first version): Sep 4, 2020
Most recent version published: Sep 4, 2020

Ask the Author a Question

Must be logged in Click here to log in



Since 2012, we have provided best practices to over 5,000 businesses and organizations of all sizes across the world—in over 130 countries. Below is just a very small sample of our customer base.

Did you know?
The average daily rate of a McKinsey consultant is $6,625 (not including expenses). The average price of a Flevy document is $65.



Excel workbook and supporting PDF
Author: ktharry87
Excel workbook and supporting ZIP
Excel workbook and supporting PDF
Author: ktharry87
68-page Word document and supporting PDF
Author: Ivana Nissen
36-page Word document and supporting PDF
Author: Ivana Nissen
50-page Word document and supporting PDF
Author: Ivana Nissen



Become your organization's resident expert on...

Digital Transformation
Post-merger Integration (PMI)
Strategy Development
Organizational Design (OD)
Performance Management
Business Transformation
Organizational Culture (OC)
Customer-centric Design (CCD)
Interested in something else? Browse our 500+ Business Toolkits of best practices, each focused on a specific management topic.