Every Document will be having a unique identity of it's own with it's charactristics
Document will never be duplicated hence redundancy and confusion on retrieval and storage is avoided
Every Project and Department will bear sequential numbering
DOCUMENT DESCRIPTION
This product (Document Numbering Procedure [Document Codification System]) is a 20-page Word document, which you can download immediately upon purchase.
Document Numbering for an organization or for a project plays a highly important role in controlling and monitoring correspondences and documents generated across the organization and project as per the requirements.
A unique document numbering system across project/organization will improve the ability to control, retrieve and update accurate information with the latest document revisions and the approval status wherever applicable and to maintain document control register for each to & fro transaction of documents across all activities in the organization.
The purpose of this procedure is for assigning unique sequential document numbers in a consistent and logical manner to all company or project related correspondences & documents/drawings generated for internal and external communication with efficiency, consistency, quality and in secure manner.
The Document Numbering System or Document Codification System shall be applicable to all business units within organization and its stakeholders if using the same system as per the client's contract scope of work.
This procedure will be implemented at all locations except if client specifically mention to follow their own numbering system or to follow both numbering systems in parallel.
When a document is revised as per the requirements of the scope, it passes from one revision status to the next.
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Source: Best Practices in Document Management Word: Document Numbering Procedure (Document Codification System) Word (DOCX) Document, Prakash Patel (DMS Trainer & Consultant)
[read more] -Document and Records Managment Professional
-Document Control Trainer and Consultant
-Specialist in Developing and Implementation of Oil & Gas, Engineering & Construction, Resource, Infrastructure,EPC Projects, and Other Industries:
-Document & Records Management Policies and Plans
-Communication and Correspondences Procedures
-Document Numbering Procedures
-Document Control Procedures with Best Practices
-Document Management Templates /Formats
-Vendor Document Management Procedure
-Final Documentation Procedure
-Records Management Procedures
-Document and Records Management Workflows
-Digitization Strategies
-DMS/EDMS/WCM/ECM Implementation Process and Procedure Tool Kit
-Document Management Training Presentations
-Records management Training Presentations
-EDMS Software Training Presentations
-Document Controllers Interviews and Assessments Formats
-Document and Records Management Audit Templates and Procedure
-Document and Records Management Requirement Templates Evaluation, Pilot Testing, Training, Go live and UAT
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-Implemented Aconex, Live Link, Documentum, Infoworks, Petrocept, and many DMS software.(EDMS/WCM/ECM)
-Implemented DMS with ISO9001, ISO25489, ISO27000, and AEC82045 standards for compliance.
-Trained more than 2000 Document Control Professionals and Corporate staff for DMS software.
-Internal and Third-Party Auditor for Document & Records Management System (Archives) as per Retention Policy.
-Worked as Document Controller, EDMS Administrator, Project Administrator, Trainer, Recruiter, and Industry Consultant.
-Developed Workflows/Business Processes for the entire project from proposal to final close-out.
-ISO 9001 Internal Auditor for Integrated Management System
-Implemented Aconex, Live Link, Documentum, Infoworks, Petrocept, and other EDMS's.
-Strong Interpersonal skills and aggressive in expediting in meeting project's milestones.
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Developed a unique training program in Document and Records Management 4 courses comprises of more than 15 topics to cover the entire Document & Records Management Life Cycle adhere to compliance and governance.
-Certified Document Controller (CDC)
-Certified Lead Document Controller (CLDC)
-Certified Records Management Professional (CRMP) -
-Certified Enterprise Document Mgmt. Professional(CEDMP)
-Corporate Document Management Training Program
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My dream is to breed highly skilled and competent Document Professionals across the globe to serve the organizations with the best practices of digital content security and confidentiality with ethics and grow them individually to great heights.
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