Data Governance: Roles and Responsibilities

Editor's Note: Take a look at our featured best practice, Data Governance: Roles & Responsibilities (24-slide PowerPoint presentation). Data standardization, precision, and security aren't the sole dominion of folks working within the IT department. These tasks involve participation of a number of stakeholders from across the organization. Incoherent data creates hurdles in Data Analytics and business operations. Data [read more]

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Data Governance is a set of practices that outline the roles and accountabilities related to data and support the organization’s Business Model by generating and consuming data.  It’s all about overseeing the accessibility, practicality, reliability and safety of enterprise data.

Data Governance is guided by in-house data standards and guidelines to monitor data usage.  The process safeguards data uniformity, dependability, and fair use.  The success of a Data Governance initiative should be measured by its expected business benefits or organizational growth—not just data security and usability.

Incoherent data creates hurdles in Data Analytics and business operations.  Data protection initiatives should be managed by structured Data Governance roles.  An organized team is critical for success of a Data Governance program.

Data standardization, precision, security and governance isn’t the sole dominion of IT people; it’s a team effort.  These tasks involve participation of a number of stakeholders from across the organization.  Data Governance program includes people from the business side, data management personnel, and IT recruiters.  The convergence of IT and business people in a Data Governance program allows for a bigger picture perspective on governing the organizational data.

The functions of the IT and business users in the Data Governance initiative can be demarcated as:

IT People

The IT resources responsible for the Data Governance program focus on data safekeeping, modeling and standardization.  They are responsible for taking care of the fundamental infrastructure, applications, Automation, compatibility with all tools and apps, and execution of Data Governance policies.

Business People

The business people in the Data Governance team, on the other hand, focus on ensuring data access, excellence, and responsiveness.  Business users oversee the value assigned to the data, its utilization in fulfilling organizational objectives, and solving complex problems.  Business users come up with common data definitions, key performance indicators to measure the quality of data, and support in administering governance policies and procedures.

The key roles that are mandatory for Data Governance initiatives include:

1. Leadership
2. Data Governance Council
3. Data Stewards

Let’s now delve deeper into the details of some of these key roles.

Leadership

Data Governance programs commence with assigning an executive Data Governance sponsor.  The executive sponsor ensures availability of critical investments and expert Human Resources and clearly laying out the overall understanding and objectives of the initiative.

The Executive Data Governance Sponsor role, at several large organizations, is assigned to a Chief Data Officer (CDO) or a Data Governance Manager, at other enterprises.  The CDO, or Data Governance Manager, is responsible for:

• Aligning the Data Governance policy with the overall goals of the Business Strategy.
• The CDO should possess the technical knowledge required to manage the Data Governance process and policies in addition to having management competencies.
• Managing all correspondence and internal messaging related to the Data Governance initiative.
• Analyzing progress of the Data Governance program and ensuring its schedule and budget targets.
• Coordinating the tasks to be carried out by the Data Governance Council.

Data Governance Council

The Data Governance Council (DGC) acts as a steering committee to strategically direct the design and implementation of the Data Governance Program.  The Data Governance Council comprises:

• Technical, business and legal experts.
• Data stewards from the various departments.
• A C-suite executive to direct the strategic constituent of the program.
• Data analysts to analyze trends.

DGC is responsible for:

• Rendering strategic direction and planning to manage the organizational data.
• Establishing objectives for the initiative.
• Ascertaining the requirements for Data Governance.
• Developing and authorizing data standards, policies, business rules and program procurement.
• Resolving issues escalated by the Data Stewards.
• Sharing the results of the program.

Interested in learning more about the roles and responsibilities pertaining to a Data Governance initiative?  You can download an editable PowerPoint on Data Governance: Roles & Responsibilities here on the Flevy documents marketplace.

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