Flevy Management Insights Case Study
Operational Efficiency Strategy for SMB in Animal Production
     Joseph Robinson    |    Sourcing Strategy


Fortune 500 companies typically bring on global consulting firms, like McKinsey, BCG, Bain, Deloitte, and Accenture, or boutique consulting firms specializing in Sourcing Strategy to thoroughly analyze their unique business challenges and competitive situations. These firms provide strategic recommendations based on consulting frameworks, subject matter expertise, benchmark data, KPIs, best practices, and other tools developed from past client work. We followed this management consulting approach for this case study.

TLDR A small to medium-sized business in the animal production industry faced challenges in its Sourcing Strategy due to rising feed costs and supply chain inefficiencies. By implementing Digital Transformation and precision farming techniques, the organization achieved significant operational cost reductions and improved feed efficiency, highlighting the importance of technology integration and strategic partnerships in addressing industry challenges.

Reading time: 9 minutes

Consider this scenario: A small to medium-sized business (SMB) in the animal production industry is facing significant challenges in its Sourcing Strategy, primarily due to the volatile costs of feed and the inefficiencies in their supply chain management.

Externally, the organization is grappling with a 20% increase in feed prices over the past two years, while internally, a lack of process optimization and technology integration has led to increased operational costs and reduced profit margins. The primary strategic objective of the organization is to enhance its operational efficiency and sourcing strategy to mitigate the impact of rising feed costs and improve overall profitability.



Despite the SMB's commendable commitment to quality and sustainability in animal production, rising feed costs and internal inefficiencies are undermining its competitive edge. A deeper analysis might reveal that these challenges stem from a heavy reliance on traditional sourcing methods and a lack of digitalization in the supply chain, aspects that are increasingly pivotal in today’s rapidly changing market dynamics.

Industry Analysis

The animal production industry is currently experiencing significant shifts, influenced by factors such as global demand for protein, sustainability concerns, and technological advancements. These changes are reshaping market dynamics and presenting both challenges and opportunities for businesses within the sector.

Analyzing the primary forces driving the industry, it's evident that competitive pressures are intensifying. The industry forces analysis reveals:

  • Internal Rivalry: High, due to the increasing number of farms adopting technology to gain a competitive edge.
  • Supplier Power: Medium, with fluctuations in feed prices significantly impacting cost structures.
  • Buyer Power: High, as consumers demand more sustainable and ethically produced animal products.
  • Threat of New Entrants: Low to medium, with regulatory and sustainability standards acting as barriers.
  • Threat of Substitutes: Medium, with plant-based proteins emerging as a viable alternative to animal products.

Emergent trends include the adoption of precision farming, the integration of blockchain for traceability, and a shift towards more sustainable production practices. These trends are leading to major changes in industry dynamics, including:

  • Increasing demand for transparency and sustainability, offering opportunities for differentiation but also requiring significant investments in technology and processes.
  • The rise of alternative proteins presents a risk to traditional animal production but also an opportunity to diversify product lines.
  • Technological advancements in animal health and productivity can significantly reduce operational costs, provided that businesses can adapt and invest accordingly.

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Internal Assessment

The SMB boasts a strong reputation for quality and sustainability in animal production but is challenged by its sourcing and supply chain efficiency.

SWOT Analysis

Strengths include a strong market position and a commitment to sustainability. Opportunities lie in leveraging technology to enhance supply chain efficiency and reduce costs. Weaknesses are evident in the current sourcing strategy and supply chain management, leading to higher operational costs. Threats include rising feed prices and the increasing competitiveness of the industry.

VRIO Analysis

The SMB's commitment to sustainability is a valuable and rare resource that could provide a competitive advantage. However, its sourcing and supply chain processes are neither rare nor costly to imitate, indicating a need for strategic improvement in these areas to sustain its competitive advantage.

Capability Analysis

Success in the animal production market requires core competencies in efficient supply chain management, technological adoption, and sustainability practices. The SMB has established strengths in sustainability but needs to significantly improve its supply chain efficiency and technological capabilities to maintain its competitive position in the market.

Strategic Initiatives

Based on the insights gained, the following strategic initiatives have been defined to address the challenges and leverage the opportunities identified, with a focus on a 3-5 year horizon.

  • Digital Transformation of the Supply Chain: This initiative aims to integrate advanced analytics and IoT technologies to enhance supply chain transparency and efficiency. The expected value creation includes reduced operational costs and improved sourcing strategy. Resources required encompass investment in technology and training for staff.
  • Adoption of Precision Farming Techniques: Implementing precision farming will optimize feed usage and animal health, directly impacting cost savings and productivity. The value lies in operational efficiency and sustainability, requiring investments in technology and personnel training.
  • Strategic Sourcing Partnerships: Developing partnerships with feed suppliers and technology providers to secure more favorable terms and access to innovations. This will mitigate the risk of price volatility and foster innovation in operations, requiring negotiation expertise and relationship management resources.

Implementation KPIs

KPIS are crucial throughout the implementation process. They provide quantifiable checkpoints to validate the alignment of operational activities with our strategic goals, ensuring that execution is not just activity-driven, but results-oriented. Further, these KPIs act as early indicators of progress or deviation, enabling agile decision-making and course correction if needed.


What gets measured gets managed.
     – Peter Drucker

  • Supply Chain Cost Reduction: A key metric to evaluate the effectiveness of the digital transformation in reducing operational costs.
  • Feed Conversion Ratio Improvement: Measures the impact of precision farming techniques on optimizing feed usage.
  • Partner Satisfaction Score: Assesses the strength and value of new strategic partnerships.

These KPIs offer insights into the efficiency and effectiveness of the strategic initiatives, enabling ongoing optimization and alignment with the organization’s strategic objectives.

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Sourcing Strategy Best Practices

To improve the effectiveness of implementation, we can leverage best practice documents in Sourcing Strategy. These resources below were developed by management consulting firms and Sourcing Strategy subject matter experts.

Deliverables

  • Supply Chain Digital Transformation Plan (PDF)
  • Precision Farming Implementation Framework (PPT)
  • Strategic Sourcing Partnership Agreement Template (DOC)

Explore more Sourcing Strategy deliverables

Digital Transformation of the Supply Chain

The implementation team leveraged the Balanced Scorecard framework to guide the digital transformation of the supply chain. The Balanced Scorecard is a strategic planning and management system used for aligning business activities to the vision and strategy of the organization, improving internal and external communications, and monitoring organizational performance against strategic goals. It was particularly useful in this context because it allowed the organization to focus on both financial and non-financial success factors, ensuring a holistic approach to digital transformation. The team followed this process:

  • Developed a Balanced Scorecard that included financial metrics (e.g., cost reduction), customer metrics (e.g., satisfaction with delivery times), internal process metrics (e.g., efficiency of supply chain operations), and learning and growth metrics (e.g., employee skills development).
  • Conducted workshops with cross-functional teams to align the digital transformation objectives with the strategic goals outlined in the Balanced Scorecard.
  • Implemented a monitoring and feedback system to continuously assess performance against the Balanced Scorecard metrics and adjust strategies as needed.

The Value Chain Analysis was another framework applied to dissect the organization's supply chain activities. By examining each step of the value chain, from inbound logistics to operations, and then to outbound logistics, the team was able to pinpoint specific areas where digital technologies could streamline operations and create value. This analysis led to targeted investments in IoT for real-time tracking of goods and advanced analytics for demand forecasting. The process involved:

  • Mapping out the entire supply chain to identify primary and support activities where digital transformation could reduce costs or enhance value.
  • Engaging with technology providers to understand the latest digital solutions that could be applied to the identified areas.
  • Implementing pilot projects in selected areas of the supply chain to test the impact of digital technologies on operational efficiency and effectiveness.

The implementation of these frameworks resulted in a more agile, efficient, and cost-effective supply chain. The Balanced Scorecard approach ensured that the digital transformation was aligned with the organization’s strategic objectives, leading to improved internal and external stakeholder satisfaction. Meanwhile, the Value Chain Analysis helped the organization to prioritize digital investments, resulting in significant operational improvements and cost savings.

Adoption of Precision Farming Techniques

To support the adoption of precision farming techniques, the organization employed the Diffusion of Innovations (DOI) framework. The DOI framework, developed by Everett Rogers, is a theory that seeks to explain how, why, and at what rate new ideas and technology spread through cultures. This framework was crucial for understanding the factors that would influence the adoption of precision farming across the organization's operations. Following this understanding:

  • Identified opinion leaders within the organization who could serve as champions for the adoption of precision farming techniques.
  • Developed and deployed targeted communication strategies to address perceived barriers to adoption among staff, such as complexity and compatibility with existing practices.
  • Monitored adoption rates and made adjustments to training and support structures to accelerate the diffusion of precision farming techniques throughout the organization.

The implementation of the DOI framework facilitated a smoother transition to precision farming techniques, with increased buy-in from staff and a faster rate of adoption across the organization. This strategic initiative led to improved feed efficiency and animal health, contributing to both cost savings and enhanced sustainability of operations.

Strategic Sourcing Partnerships

For the development of strategic sourcing partnerships, the organization applied the Resource-Based View (RBV) framework. The RBV framework focuses on the concept that rare, valuable, inimitable, and non-substitutable (VRIN) resources provide a firm with a competitive advantage. This perspective was instrumental in identifying and evaluating potential partners who could offer unique resources and capabilities to enhance the organization's sourcing strategy. The team's approach included:

  • Conducting a thorough assessment of the organization's existing resources and capabilities to identify gaps that strategic partners could fill.
  • Screening potential partners based on their ability to provide VRIN resources, especially in relation to technology and innovation in feed sourcing and supply chain management.
  • Developing partnership agreements that emphasized collaborative innovation, shared value creation, and flexibility to adapt to changing market conditions.

The application of the RBV framework to the strategic sourcing partnerships initiative resulted in the formation of alliances with key suppliers and technology providers. These partnerships not only secured more favorable terms and access to innovations but also strengthened the organization's competitive position in the market through enhanced sourcing efficiency and supply chain resilience.

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Key Findings and Results

Here is a summary of the key results of this case study:

  • Implemented digital transformation in the supply chain, achieving a 15% reduction in operational costs.
  • Adoption of precision farming techniques led to a 20% improvement in feed conversion ratio.
  • Established strategic sourcing partnerships, resulting in a 10% decrease in feed costs.
  • Partner satisfaction score increased by 25%, indicating stronger and more valuable partnerships.
  • Employee skills development metrics improved by 30%, reflecting enhanced capabilities in managing digital and precision farming technologies.

The strategic initiatives undertaken by the SMB have yielded significant positive outcomes, notably in operational cost reduction, feed efficiency, and partnership strength. The 15% reduction in operational costs through digital transformation and the 20% improvement in feed conversion ratio due to precision farming techniques are particularly commendable, directly addressing the challenges of rising feed costs and supply chain inefficiencies. The establishment of strategic sourcing partnerships has not only mitigated the risk of price volatility but also fostered innovation, as evidenced by a 10% decrease in feed costs. However, the results were not uniformly successful. The anticipated impact on overall profitability was less pronounced than expected, likely due to the time lag in realizing the full benefits of these initiatives and the initial investment costs. Additionally, the complexity of integrating new technologies posed challenges in some areas, slowing down the expected pace of improvement.

For next steps, it is recommended to focus on further integrating the digital and precision farming technologies across all operations to fully capitalize on their efficiency gains. Continuous training and development programs should be enhanced to accelerate technology adoption and utilization among employees. Exploring additional strategic partnerships, particularly in emerging areas such as alternative proteins, could provide new avenues for growth and diversification. Finally, a more aggressive approach towards market differentiation based on sustainability and technological innovation could help in capturing greater market share and improving profitability.


 
Joseph Robinson, New York

Operational Excellence, Management Consulting

The development of this case study was overseen by Joseph Robinson. Joseph is the VP of Strategy at Flevy with expertise in Corporate Strategy and Operational Excellence. Prior to Flevy, Joseph worked at the Boston Consulting Group. He also has an MBA from MIT Sloan.

To cite this article, please use:

Source: Strategic Sourcing Plan for Textile Mills in Emerging Markets, Flevy Management Insights, Joseph Robinson, 2024


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