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BENEFITS OF DOCUMENT
SOP Employee Business Travel (Examples & Templates)
1. Policy of Employee Business Travel
2. Procedures of Employee Business Travel
3. Flowchart of SOP Employee Business Travel
4. Business Travel Request Form
5. Business Travel Expense Request Form
The purpose of this procedure is to explain the process and stages of permitting employee business travel; procedures are carried out to ensure that business travel is carried out properly and effectively.
The business travel procedure is carried out efficiently and effectively in accordance with the needs of the company. Reporting on business travel activities is done in a systematic and accurate way.
A travel policy is essentially a company's rules and procedures that outline how their employees should approve, book, and expense travel for business purposes. Corporate travel policies are usually created by the Finance Manager and the Travel Manager and typically outline things like, if an employee can fly business class, how many weeks or business days in advance should they book their trips, or if there are certain precautions employees must take when traveling alone.
It's simple: If you want your employees to adhere to your corporate travel policy, you need to communicate the policy effectively.
Burying your corporate travel policy within another policy document is almost as good as asking for unauthorized trip bookings and incorrect expense report submissions. Getting your employees on board comes down to how well you can market and communicate the policy to your business travelers.
Here are a few tips to help you to better communicate your corporate travel policies to your employees and ensure higher compliance rates.
Firstly, if employees can't easily access your corporate travel policy document, they'll likely continue to make travel bookings without referring to it. Making sure employees can readily access the document via your HR or employee portal is the first step.
The second step is making sure that the policy is concise and easy to read. Avoid using too much jargon or legalese, and explain clearly the guidelines for travel. You might even consider dividing the policy into separate sections according to employees' roles.
Lastly, consider creating a checklist that employees can use to tick off each booking or expense submission step as they go.
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Source: Best Practices in Human Resources Word: SOP Employee Business Travel (Examples & Templates) Word (DOCX) Document, UJ Consulting
ABOUT THE AUTHOR: UJ CONSULTING
Untung Juanto ST., MM. Founder of UJ Consulting. He is professionally experienced business and management consultant in several local and multinational companies. [read more] He has an experience in managing an effective and efficient company with various approach methods adapted to different industries because He had a career from the lower management level as Supervisor before finally being at the top management level. His Top Management experience started from the position of General Manager, VP Operation, HR Director and Business Development Director
He completed his undergraduate education majoring in Architecture at Diponegoro University, Semarang, Central Java, Indonesia. After that, He continued to Master of Management level majoring in Human Resource Management with cum laude predicate with a GPA of 3.94 at Mercubuana University, Jakarta, Indonesia.
His last work experience as Deputy President Director at Hutahaean Group in charge of 14 business units engaged in various industries including CPO Production, Oil Palm Plantation, Cassava Plantation, Tapioca flour production, 4 and 5 star hotels, waterparks, golf courses and housing with a total of employees more than 3,000 employees.
His biggest achievement was in 2021 when He served as Deputy President Director at Hutahaean Group Indonesia by increasing the company's revenue from IDR 700 billion to IDR 1.1 trillion (y/y) and increasing the profit margin by more than 20%. Doing a turn around on business units that have lost in the last 5 years become profits. In addition, He have also succeeded in creating an efficient and effective management system by redesigning the Business Process Management (BPM), reviewing Standard Operating Procedures (SOP) and Work Instructions and compiling the appropriate Key Performance Indicator Management (KPIM) to increase employee productivity.
He is currently active as a part-time business and management consultant (online) at Enquire Corp. and Flevy Corp. In addition, He also teach part-time at several universities for courses in strategic management, human resource management, project management, entrepreneurship and business.
UJ Consulting has published 167 additional documents on Flevy.
This business document is categorized under the function(s): Organization, Change, & HR
It applies to All Industries
File Size: 278.6 KB
Number of Pages: 5
Related Topic(s): Human Resources
Purchase includes lifetime product updates. After your purchase, you will receive an email to download this document.
Initial upload date (first version): Dec 6, 2022
Most recent version published: Dec 7, 2022
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