flevyblog

Flevy Blog is an online business magazine covering Business Strategies, Business Theories, & Business Stories.
MANAGEMENT & LEADERSHIP STRATEGY, MARKETING, SALES OPERATIONS & SUPPLY CHAIN ORGANIZATION & CHANGE IT/MIS Other

How Can I Implement Cloud Based CMS into My Business

Editor's Note: If you are interested in becoming an expert on Digital Transformation, take a look at Flevy's Digital Transformation Frameworks offering here. This is a curated collection of best practice frameworks based on the thought leadership of leading consulting firms, academics, and recognized subject matter experts. By learning and applying these concepts, you can you stay ahead of the curve. Full details here.

Featured Best Practice on Cloud

170-page PDF document
The "Deliver Business Value with IT" series provides a good overview and actionable material of the ways a CIO can provide valuable and effective support to your company strategy and leverages business model concepts to deliver business value from IT. Martin Palmgren propose an extremely [read more]

* * * *

No business can overlook the importance of a content management system (CMS) in today’s digital world. It’s a computer software that allows businesses to create and modify digital content on websites without the need to code it from the grassroots level. When the software application is integrated with cloud computing technology, businesses get access to servers, files, storage, and software through internet-connected devices. That’s what cloud-based CMS is all about.

Using a traditional CMS (also called legacy platforms) required businesses to purchase a license or download the free version. Then they can host their CMS on their on-premise service or pay a hosting company to manage the system. This is where a cloud-based CMS is different because it does away with the need for an on-premise server to maintain the CMS. The hosting part is taken care of by the CMS vendor, who can do the job with minimum involvement of yours.

A cloud-based CMS comes with a range of benefits for businesses. It saves businesses time and manual effort by hosting the CMS centrally on the cloud. It often uses cloud computing services like Google Cloud, Amazon AWS, or Microsoft Azure for the purpose. This means businesses can leverage the architecture offered by these cloud services. At the same time, the CMS vendor takes care of hosting, deployment, updates, security, and regular maintenance. As such, businesses can not only save time but also money because they don’t have to hire a dedicated IT team to manage the CMS.

How to Migrate to a Cloud-based CMS?

Now that we have given an overview of what a cloud-based CMS is and how businesses can benefit from it, the next step is to switch from a traditional CMS to a cloud-based CMS. Let’s take you through the steps here:

1. Analysis of the current CMS situation

Before implementing a cloud-based CMS, businesses have to survey the field to identify and eliminate internal hindrances. Firstly, it’s important to get all key stakeholders on board because they are the ones who would be using the cloud-based CMS. Their inputs are valuable in the migration process. Secondly, C-suite executives and key stakeholders should come up with a strategic plan to address various aspects of the migration. These include employee productivity, operating cost, compliance, security policies, and resource management. Once a business gets an idea of its current CMS situation, it can proceed to choose a cloud-based CMS.

2. Choosing a cloud-based CMS

After solidifying their decision to migrate to a cloud-based CMS, it’s time for them to go through their options and pick a suitable one. A cloud-based CMS that does not demand much technical expertise and provides an easy mechanism to implement the latest upgrades and features cost-effectively would be ideal. It should be easy to use and its implementation should be straightforward. Most importantly, the solution should be adaptable, flexible, and scalable, meaning it should grow as the business grows. It should have advanced built-in security features to keep web data safe and should provide customization options to control the functionality, theme, etc. of the website.

3. Building a team

A cloud-based CMS may be easier to install and implement compared to a traditional CMS, but that does not mean the migration can be handled single-handedly. Businesses need a team to help with the migration process. Building a migration team is important to ensure that the process flows smoothly. The team, which can be made up of an IT leader, an executive, and a business leader, should have specific skill sets and should be empowered to finalize key decisions. A project manager, system administrator, compliance specialist, and security specialist are crucial roles that a business has to fill while planning to migrate to a cloud-based CMS.

4. Setting timelines and workloads

After setting up a team, a business will have to set timelines for different stages of the migration process. Scheduling has a huge role to play in the successful migration to a cloud-based CMS. The migration team will have to set achievable milestones and fulfill staffing needs to meet project deadlines. Also, it’s essential to have a solid Proof of Concept before testing can begin. Businesses will have to lead the migration to the cloud with a couple of workloads, applications, and services, all of which should be set in advance. The team can keep tabs on technical progress by using data, which in turn can help them to adjust timelines and track business outcomes.

5. Decommissioning on-premise CMS infrastructure

With end-to-end migration from an on-prem CMS platform to a cloud-based CMS, the decision of a business to decommission an on-prem CMS infrastructure is simplified. After conducting successful testing of a cloud-based CMS, a business can start powering down the infrastructure and follow through with necessary details, such as financial write-offs, data center or server room lease agreements, and hardware considerations. Decommissioning an on-premise infrastructure in a hybrid deployment can be complex because some services are kept operational to support a cloud deployment. A thorough testing phase should ensure easy realignment. Also, a business has to have a disaster recovery plan to provide a shield against any difficulties the company may face.

6. Making the final move to the cloud

It’s time to finally enjoy the benefits of cloud technology. After migrating datasets and workloads to the cloud-based CMS, businesses get ample opportunities to optimize the deployment. They can set measurable optimization goals and avoid redundant resource usage and expenses. The cloud deployment of the business should be properly audited to establish that best data security practices are being followed. The cloud CMS vendor or DXP provider a business decides to work with should provide the necessary tools to make the process more convenient.

Final Thoughts

Migrating from an on-premise CMS is no longer about just saving money and reducing website maintenance work. It’s important for businesses to know that the larger their digital footprint becomes, the more complex it becomes to protect on-premise CMS from cyberattacks and scale it. However, the aforementioned steps should help businesses seamlessly implement a cloud-based CMS. It’s time to start creating meaningful digital experiences efficiently and conveniently!

42-page Word document
This document provides both an outline of the various sections you should include in a document which describes your organisations cloud strategy and extensive example content. The example content is drawn from a real world example cloud strategy for a mid to large organisation who have invested [read more]

Want to Achieve Excellence in Digital Transformation?

Gain the knowledge and develop the expertise to become an expert in Digital Transformation. Our frameworks are based on the thought leadership of leading consulting firms, academics, and recognized subject matter experts. Click here for full details.

Digital Transformation is being embraced by organizations of all sizes across most industries. In the Digital Age today, technology creates new opportunities and fundamentally transforms businesses in all aspects—operations, business models, strategies. It not only enables the business, but also drives its growth and can be a source of Competitive Advantage.

For many industries, COVID-19 has accelerated the timeline for Digital Transformation Programs by multiple years. Digital Transformation has become a necessity. Now, to survive in the Low Touch Economy—characterized by social distancing and a minimization of in-person activities—organizations must go digital. This includes offering digital solutions for both employees (e.g. Remote Work, Virtual Teams, Enterprise Cloud, etc.) and customers (e.g. E-commerce, Social Media, Mobile Apps, etc.).

Learn about our Digital Transformation Best Practice Frameworks here.

Readers of This Article Are Interested in These Resources


Excel workbook
This Cloud Security and Risk Standards Self Assessment helps you diagnose and address the following issues and questions: IDS/IPS traffic pattern analysis can often detect or block attacks such as a denial-of-service attack or a network scan. However, in some cases this is legitimate traffic [read more]


 
Excel workbook
 
 
Excel workbook

About Shane Avron

Shane Avron is a freelance writer, specializing in business, general management, enterprise software, and digital technologies. In addition to Flevy, Shane's articles have appeared in Huffington Post, Forbes Magazine, among other business journals.




Complimentary Business Training Guides


Many companies develop robust strategies, but struggle with operationalizing their strategies into implementable steps. This presentation from flevy introduces 12 powerful business frameworks spanning both Strategy Development and Strategy Execution. [Learn more]

  This 48-page whitepaper, authored by consultancy Envisioning, provides the frameworks, tools, and insights needed to manage serious Change—under the backdrop of the business lifecycle. These lifecycle stages are each marked by distinct attributes, challenges, and behaviors. [Learn more]

We've developed a very comprehensive collection of Strategy & Transformation PowerPoint templates for you to use in your own business presentations, spanning topics from Growth Strategy to Brand Development to Innovation to Customer Experience to Strategic Management. [Learn more]

  We have compiled a collection of 10 Lean Six Sigma templates (Excel) and Operational Excellence guides (PowerPoint) by a multitude of LSS experts. These tools cover topics including 8 Disciplines (8D), 5 Why's, 7 Wastes, Value Stream Mapping (VSM), and DMAIC. [Learn more]
Recent Articles by Corporate Function

  

  

  

  

  


The Flevy Business Blog (https://flevy.com/blog) is a leading source of information on business strategies, business theories, and business stories. Most of our articles are authored by management consultants and industry executives with over 20 years of experience.

Flevy (https://flevy.com) is the marketplace for business best practices, such as management frameworks, presentation templates, and financial models. Our best practice documents are of the same caliber as those produced by top-tier consulting firms (like McKinsey, Bain, Accenture, BCG, and Deloitte) and used by Fortune 100 organizations. Learn more about Flevy here.


Connect with Flevy:

     
  


About Flevy.com   /   Terms   /   Privacy Policy
© . Flevy LLC. All Rights Reserved.