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Editor's Note: Take a look at our featured best practice, Employee Benefits Tracker (Google Sheet for HR Managers) (Excel workbook). Keeping track of important employee data is something any HR department must deal with. Sometimes there is no system in place and in those cases, a template that allows you to do this can be a great start. Why do you want to ensure your records are well-organized? Compliance: Maintaining [read more]
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Relocating can be a significant source of stress for most individuals. This is no different if you’re moving due to work obligations, whether it’s a promotion or a new assignment to a different office.
If you’re in the position to facilitate the movement of multiple staff members, then you’ll need to know how to do it the right way. This starts by creating a clear relocation plan that balances company goals with the personal needs of your employees.
This not only makes the transition smooth for them, but it also makes it easier for your workforce to start settling in earlier and getting into the groove of their new environment much more quickly.
That being said, it can be difficult for people to adjust to a new place. Without their familiar support system, the stress of moving can weigh heavily on them and make it hard for them to achieve an acceptable level of productivity in the workplace.
The good news is that you can help play a part in establishing a checklist that they can follow to make the entire process proceed smoothly. If you want to learn how to do just that, then you’re in the right place. This article will delve into four ways you can let your staff smoothly relocate to a different city or country.
Let’s jump right into it.
One of the most effective ways to support employees during a move is by laying everything out clearly and systematically, ideally through a checklist form.
A relocation checklist helps your workforce feel more in control of what can otherwise be an overwhelming time. In particular, it helps them categorize both work-related tasks and personal tasks that they’ll need to fulfil, making the entire process clear and easy to follow.
The checklist can include things like arranging moving services to updating government documents. It may also entail securing housing and disconnecting utilities. This checklist should also detail micro-procedures to make the roadmap even easier to follow for your employees.
Naturally, this checklist should also have a timeline built in. Provide expected moving dates per task bullet, but don’t be too strict with it either. Have enough leeway to ensure that postponements or unexpected delays won’t massively interfere with the schedule.
In any case, make sure that both you and the employee are on the same page in terms of their onboarding in this new location. By doing this, both of you can track progress or call for support as needed, which can make the move proceed with as few hiccups as possible.
When your staff relocates, their daily life will essentially be uprooted. This big change can impact some staff harder than others, and for the worst-hit among them, it’s crucial to make the transition as seamless as possible to ensure that they stay happy and productive.
You can do this in a number of ways. For one, you can provide housing assistance to your staff members. If your company can’t provide that, then you can at least provide a useful lead to temporary or permanent accommodation, which can help your staff settle in faster.
You can also tell them about the city that they’re going to relocate to. You can, for instance, hand them a map of local facilities in their new area, such as schools for their children, the closest healthcare facilities, public transportation routes, and more.
You can also nudge them to good local facilities in the area. For instance, you can lead them to a reputable bank and even help them open a bank account in Australia, the United States, Europe, or whichever country or city they’re relocating to.
These small gestures can make your employee feel at home more quickly, making them less consumed by the stress of the move and instead be in the right frame of mind to tackle their work efficiently and at their A-game. Furthermore, showing your support also brands you as a caring employer, making them feel more satisfied and at peace to continue working for you.
It’s no secret that moving is stressful, and a big part of this stress is the high cost it entails to move from one place to another—and to bring one’s essentials (and possibly, family) with them as well.
Given this fact, it’s important to be considerate of your workers’ financial capabilities before speeding them along the moving process. Subsidizing or fully covering the moving costs can make the move feel a lot less daunting for your employees. In fact, they may even be more motivated to show up to work if they see the move as a perk.
Besides financial assistance, you can also provide other perks like travel allowances, storage solutions, or utility installation assistance.
This approach spares your employee the extra costs and planning associated with the move, easing the pressure of adjusting to both a new home and a new workplace at the same time. This, ultimately, can help them maintain motivation and prevent falling into a burnout rut.
Relocation support doesn’t need to stop when your worker has successfully moved to their new city. They can still encounter hurdles after the move that can make the adjustment process difficult to navigate.
Having them fight these battles alone can lead them to unknowingly pick up bad habits or end up in worse situations because of their issues. As this is the case, it’s important for you to check in on them ever so often to ensure that their transition is as smooth as possible.
These touchpoints don’t have to be formal. You can call them in for a quick chat or simply ask them in the workplace if they’re adjusting well or if there’s anything that you can do to support them.
These occasional chats can show that you care about them and are willing to extend a hand for their stability, which in turn can make them more likely to fit in better in their new environment.
We hope these tips will serve you well in giving you the knowledge to support your staff in their moving era. All the best!
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