Download Presentation Development Consulting Best Practices

Structured Communication refers to the organization and presentation of information in a logical, clear, and consistent manner. This can include the use of visual aids, such as charts, graphs, and diagrams, as well as the use of headings (e.g. "headlines"), bullet points, takeaways (e.g. "bumpers"), and other formatting techniques to help clarify and organize the information being presented.

Structured Communication frameworks and techniques are prevalent in art and science of presentation development. It is important in presentation development, because it helps to make the information being presented more understandable and easier to follow. It also helps to ensure that the audience is able to retain and recall the information more easily.

Structured Communication can help to engage and persuade the audience; and can make the presentation more impactful overall. Therefore, it is important to consider the use of proven Structured Communication techniques when developing a business presentation in order to communicate information effectively and accurately, leading your audience to arrive at the decision you desire (or whatever the intended outcome is).

Some popular Structured Communication frameworks include Barbara Minto's Pyramid and MECE (mutually exclusive and collectively exhaustive). Minto's Pyramid suggests information should be organized from most general to most specific, with the most important information presented first. This helps to ensure that the audience is able to understand the overall context before diving into the details. The information is visually depicted in a pyramidal shape, hence the name. MECE suggests information should be organized in a way that is both mutually exclusive (meaning that each piece of information stands on its own) and collectively exhaustive (meaning that all relevant information is covered). This helps to ensure that the information is complete and easy to understand.

Both of these techniques, among many others, are pervasively used by management consultants. Consulting firms also have very specific rules around slide design and content structuring. Effective consultants fully understand and appreciate the importance and power of a good PowerPoint presentation. For a consultant, the presentation is not only a powerful communication tool, but also the final work product delivered to the client.

Embracing Storytelling in Presentation Development

In recent years, the concept of storytelling has gained significant traction in the realm of Presentation Development, moving beyond its traditional confines in marketing and brand management. Storytelling in presentations is not merely about entertaining an audience; it's a strategic tool that can enhance comprehension, retention, and emotional engagement. This approach aligns with the cognitive and psychological predispositions of audiences, who are more likely to remember information that is woven into narratives rather than presented as isolated data points or concepts.

The effectiveness of storytelling is backed by neuroscience. Studies have shown that stories activate parts of the brain associated with visual and emotional processing, making the information more memorable. However, executives face the challenge of integrating storytelling with business content, which is often quantitative and data-driven. The key lies in identifying the core message and translating data into a narrative that highlights challenges, solutions, and outcomes. This narrative approach not only makes the presentation more engaging but also facilitates a stronger connection with the audience, enhancing the persuasive power of the presentation.

To implement storytelling effectively, executives should focus on structuring their presentations around a clear and relatable story arc, incorporating real-world examples, and using visual aids that complement the narrative. Consulting firms like McKinsey and Deloitte have emphasized the importance of storytelling in their client engagements, showcasing how complex business solutions can be communicated more effectively through narratives. By adopting storytelling, executives can transform their presentations from mere conveyances of information into powerful tools for influence and engagement.

Integrating Advanced Data Visualization Techniques

As the volume and complexity of data continue to grow, the integration of advanced data visualization techniques in Presentation Development has become increasingly crucial. Traditional charts and graphs remain useful, but they often fall short in conveying complex data insights clearly and compellingly. Advanced data visualization tools and techniques, such as interactive dashboards, heat maps, and data storytelling, offer new ways to present data that are both informative and engaging.

The challenge for executives is not just in selecting the right visualization tool but also in ensuring that these visualizations are accessible and understandable to their audience. This requires a careful balance between sophistication and simplicity. For instance, while an interactive dashboard might offer deep insights, it could overwhelm an audience unfamiliar with the data. Therefore, executives must tailor their data presentation strategies to their audience's level of expertise, focusing on clarity and insight over complexity.

Consulting firms like Accenture and PwC have highlighted the importance of advanced data visualization in enhancing decision-making processes. They recommend starting with a clear understanding of the audience's needs and the story the data is intended to tell. From there, selecting the appropriate visualization technique becomes easier. Additionally, these firms stress the importance of training teams in data visualization skills, ensuring that presentations not only convey data but do so in a way that is engaging and drives action. By leveraging advanced data visualization techniques, executives can enhance their presentations, making complex data more accessible and actionable.

Leveraging Technology in Presentation Development

The rapid advancement of technology has significantly impacted Presentation Development, offering new tools and platforms that can enhance the effectiveness of business presentations. From cloud-based presentation software that enables real-time collaboration across geographies to AI-driven tools that can automate the design and structuring of presentations, technology is reshaping how presentations are developed and delivered. This evolution presents both opportunities and challenges for executives aiming to leverage these technologies effectively.

One of the key benefits of these technological advancements is the ability to create more dynamic and interactive presentations. For example, live polling and Q&A features can engage the audience in real-time, making presentations more interactive and responsive. However, executives must navigate the challenges of integrating these technologies seamlessly into their presentations without detracting from the core message. This requires not only familiarity with the technology but also an understanding of how to use it to enhance communication rather than complicate it.

Consulting firms like Bain & Company and EY have emphasized the strategic use of technology in presentation development. They advocate for a thoughtful approach that starts with the end goal of the presentation and then selects technologies that support this goal. Training and practice are also crucial, as even the most advanced technology can detract from a presentation if used ineffectively. By thoughtfully integrating technology, executives can create presentations that are not only more engaging and informative but also more aligned with the expectations of a tech-savvy audience.