Job Bidding Tool (Excel XLSX)

This tool is centered around very accurately coming up with your estimated cost to do a job. It could be any job that requires one or multiple worker types with various wages and expected total hours. Also, there is a full section to account for direct material costs. It doesn't matter if the job is from the government or private sector either. The final output is a bid for the job that is based on a variable input for desired profit margin.

Key Features:
•  Account for up to 7 worker types, each with their own inputs regarding base rate, overtime rate, holiday pay, and PTO as well as the total hours for each worker type within those sections.

•  Fringe benefits and payroll taxes configurable for each worker type.

•  Account for a slew of direct material costs with three multiplier inputs. For example, you can account for equipment rental by entering in the cost per day, unit count, and total days rented. Or, if you just need two of the slots, enter a '1' in the third to effectively null that multiplier.

•  I did include an option to make the profit / fee a percentage of total wages as well as a percentage of total direct costs and in that sense, you would make the profit margin target 0%.

•  There is a spot to account for workers compensation liability insurance as well as general liability insurance based on a percentage of total base wages.

Finally, to help with analysis there is a sensitivity table to view the job bid required to attain up to 6 different profit margin targets.

Example Scenario: A government job restricts your profit margin to ~10%. You need to submit all the details that show how you are deriving costs and where the markup is happening at. Having a reusable template that lets you drop in your data each time can save time as well as help you be precise in the bid itself. Often with certain job bidding environments the difference can be as small as a couple hundred dollars.

This tool allows GCs to figure out how much they can pay various subs and tweak vendor pricing requirements to get something that shakes out as feasible given all the different constraints. At the end of the day, it is just an estimate, but you have all the pieces you need to accounts for every aspect of cost. Knowing your cost means smarter bids.

Instructional video included in file.