flevyblog

Flevy Blog is an online business magazine covering Business Strategies, Business Theories, & Business Stories.
MANAGEMENT & LEADERSHIP STRATEGY, MARKETING, SALES OPERATIONS & SUPPLY CHAIN ORGANIZATION & CHANGE IT/MIS Other

Ways to Reduce Your Business’s IT Costs

student-849825_1920Every business is constantly striving to find cost savings in any way it can in order to squeeze a little extra onto the bottom line or present a better value proposition to customers. One area that can so often turn into a money pit is IT.

Without doubt, there is barely a company left on this earth that can survive without an online presence and a reliable and efficient IT infrastructure. But sometimes that means businesses can throw more money at it than is truly necessary. Here, we explore some ways to get those IT costs back under control.

Understand the true cost

The Waterstone Management Group conducted a survey and found that IT costs on average $700 per employee per year. This is a hugely insightful number. What is it for your business and how far can you reduce it?

The complex and layered nature of the average a company’s IT infrastructure can cloak a multitude of hidden inefficiencies and redundancies. You need to be able to strip these away and find a way to measure what everything is actually costing the business – after all, how can you hope to reduce costs until you really understand what those costs are?

Software redundancies

Assess all work processes from cradle to grave. That might be from the initial customer contact through to the delivery of the product or service, or however your business operates. Are there any system redundancies? Are some tasks being duplicated? Just how many different software systems are being used to achieve business goals? How many licenses does that mean the company has bought?

The Waterstone survey also revealed that most small businesses use between 18 and 25 software applications to gather customer data, process orders and generally run the business.

Look upstream and assess supplier costs

Where do you buy your hardware, software and consumables such as toners and printer ink? Probably from the same place you have been buying them for years. Look at those prices with a fresh pair of eyes and compare them to those on an online marketplace like Proband.co.uk. As a rule of thumb, it is usually cheaper to purchase from this kind of source, and as it is a professional B2B network, you still get the benefits of all the warranties you would expect from your regular supplier.

You can even use this as a resource for outsourcing your IT support – it really is a one stop shop for all your IT needs, so it’s certainly worth taking a long hard look and seeing how much money it could save you.

Preventative maintenance

Speaking of IT support, whether it comes internally or externally, you need to make smart use of it. Ongoing maintenance of your systems will reduce the likelihood of those system freezes or crashes that can cost you and then cost you again, first in call outs for emergency support and then in delays, cancellations and damaged relationships.

A successful taxi driver takes good care of his car and keeps it running perfectly. Do the same with your IT systems, and it will save you money in the long run.

About Shane Avron

Shane Avron is a freelance writer, specializing in business, general management, enterprise software, and digital technologies. In addition to Flevy, Shane's articles have appeared in Huffington Post, Forbes Magazine, among other business journals.



Complimentary Business Training Guides


Many companies develop robust strategies, but struggle with operationalizing their strategies into implementable steps. This presentation from flevy introduces 12 powerful business frameworks spanning both Strategy Development and Strategy Execution. [Learn more]   The BPM Digital Transformation Toolkit is a compilation of 3 whitepapers teaching you how to leverage Business Process Management (BPM) to drive Digital Transformation within your organization. [Learn more]
We've developed a very comprehensive collection of Strategy & Transformation PowerPoint templates for you to use in your own business presentations, spanning topics from Growth Strategy to Brand Development to Innovation to Customer Experience to Strategic Management. [Learn more]   We have compiled a collection of 10 Lean Six Sigma templates (Excel) and Operational Excellence guides (PowerPoint) by a multitude of LSS experts. These tools cover topics including 8 Disciplines (8D), 5 Why's, 7 Wastes, Value Stream Mapping (VSM), and DMAIC. [Learn more]
Recent Articles by Corporate Function

  

  

  

  

  


The Flevy Business Blog (http://flevy.com/blog) is a leading source of information on business strategies, business theories, and business stories. Most articles have been contributed for management consultants and industry executives with over 20 years of experience. If you would like to contribute an article, please email our editor David Tang at [email protected].

Flevy (http://flevy.com) is the marketplace for premium business documents, such as management frameworks, presentation templates, and financial models. Our documents are of the same caliber produced by top tier consulting firms, like McKinsey, Bain, Accenture, BCG, and Deloitte. Learn more about Flevy here.


Connect with Flevy:

   
  


About Flevy.com   /   Terms   /   Privacy Policy
© 2018. Flevy LLC. All Rights Reserved.