Structured Process for Scrubbing Report Sign-Off PPT

This PPT slide, part of the 126-slide Capital Optimization Guide PowerPoint presentation, outlines a structured process for scrubbing report sign-off, emphasizing a one-week timeframe for completion. It is divided into 5 key phases, each representing a day in the review and approval cycle.

On Day 1, the CET Leader reviews an electronic version of the report sent by the CET reviewer. The CET Leader is expected to provide comments within 24 hours, ensuring timely feedback. This initial review is crucial as it sets the tone for subsequent revisions.

Day 2 focuses on internal sign-off. The CET reviewer updates the report based on the CET Leader's comments and sends it back for management's input within the same 24-hour window. The CET reviewer then prints the final version and secures the CET Leader's signature, indicating internal approval.

Days 3 to 5 are dedicated to issuing the report to the sponsor. The CET reviewer sends the signed version (PDF) to the sponsor for their signature. A best practice mentioned is arranging a face-to-face meeting, particularly if the report's recommendations are not favorable. This step is essential for transparency and to address any concerns directly.

Finally, on Day 5, the scrubbing report is submitted to Investco, ideally one week before the scheduled meeting. A copy is also sent to the Executive Head of Projects. This structured approach ensures that all stakeholders are aligned and that the report is thoroughly vetted before reaching the sponsor, enhancing the overall quality and reliability of the document.

This slide is part of the Capital Optimization Guide PowerPoint presentation.

This framework was developed by a team of consultants for a large blue chip company and can be replicated across industries.

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