Financial Statement Generator: Cash or Accrual Basis (Excel XLSX)

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FINANCIAL ANALYSIS EXCEL DESCRIPTION

Editor Summary Financial Statement Generator: Cash or Accrual Basis is an XLSX workbook (plus supplemental ZIP) authored by Jason Varner | SmartHelping, an accountant and financial modeler with 10+ years’ experience who has served 750+ clients. Read more The product includes 3 files (accrual example, cash example, blank template) and a transaction log that functions as a general ledger; automated Income Statement, Balance Sheet, and Cash Flow Statement are produced with monthly, quarterly, and yearly views supporting both cash and accrual methodologies. Sold as a digital download on Flevy.

This template is intended for situations where an organization needs to record transaction-level accounting and produce cash- or accrual-based financial statements for monthly, quarterly, or yearly reporting.
  Controllers reconciling transaction entries to automated Income Statement, Balance Sheet, and Cash Flow Statement using the template’s transaction log.
  Accountants entering accrual lifecycle entries such as sales on account, collections, bad debt allowance, write-offs, and recoveries.
  Bookkeepers batching low-volume, high-value sales or expense transactions by month for reporting.
The approach maps transaction-level general ledger entries to financial statements and implements GAAP matching principles for accruals.

This template is for tracking actual business transaction data. The functionality is simple and straight forward. There is a transaction log that acts as a general ledger and database. The financial statements are programmed automatically with formulas to pull from that database and produce monthly, quarterly, and yearly views with the capability of cash and accrual methodology.

Financial statements simply mean Income Statement, Balance Sheet, and Cash Flow Statement. They all balance together.

In order to help with on-boarding and transaction entry, the purchase comes with 3 files.

•  1 Excel / G Sheet template with an example of every accrual basis transaction
•  1 Excel / G Sheet template with an example of every cash basis transaction
•  1 blank Excel / G Sheet template
•  The sheet is really good at low volume / high value transaction activity as well as transactions that can be bulked together by month i.e. sales / expenses.

You will be able to enter transaction that comply with GAAP reporting / matching principles as well as simple cash basis. The accruals all have examples of their lifecycle entries from beginning to end for example you can see how to enter sales on account, collection of sales, entry of bad debt expense, allowance for doubtful accounts, writing off bad accounts, and re-collecting on accounts that have been written off.

I am always open to new logic and entries that may be helpful and are not included in this sheet. As it sits now, this Excel tool should work for a large majority of businesses and their entire accounting cycle.

Examples of Entry Types Included and Coded In:

•  Sales
•  Sales on Account
•  Collections of Receivables
•  Unearned Revenue
•  Realized Revenue
•  Bad Debt / Allowance
•  Inventory purchases
•  Inventory purchases on account
•  Cost of Goods Sold
•  G&A, S&M, R&D expenses on account / paid on account
•  Other Income
•  Other Expense
•  Prepaid Expenses
•  Short and Long-term investments
•  Unrealized gains/losses
•  Purchase of capital assets
•  Depreciation
•  Sale / Disposal of Capital Assets
•  Dividends Issued / Received
•  Income Tax Expense
•  Deferred Tax Liability
•  Sales Tax / Payables
•  Loans / Interest / Principal Repayments
•  Issuing Stock

NOTE: The secondary document has an example of all cash-basis transaction examples.

The template includes detailed monthly, quarterly, and yearly breakdowns for comprehensive financial analysis. It is designed to streamline your financial reporting process, ensuring accuracy and efficiency for any business size.

TOPIC FAQ

How can I produce monthly, quarterly, and yearly financial statements from transaction data?

Use a transaction log that acts as a general ledger and database; formulas in the workbook pull entries to generate Income Statement, Balance Sheet, and Cash Flow Statement views at monthly, quarterly, and yearly granularity, with both cash and accrual methodologies supported and balancing across statements.

Will a template support both cash-basis and accrual-basis reporting for the same business?

Yes. This template provides separate example files showing every accrual-basis transaction and every cash-basis transaction, plus a blank template for your data, enabling you to model either cash or accrual reporting approaches using the included example workbooks.

How does a template demonstrate accrual accounting lifecycle entries like bad debt?

The accrual example includes lifecycle entries from beginning to end, showing how to enter sales on account, collection of sales, bad debt expense, allowance for doubtful accounts, write-offs, and re-collecting on written-off accounts as part of the transaction log and automated statements.

What types of transactions are typically pre-coded in financial-statement generator templates?

Templates of this kind include coded examples for Sales, Sales on Account, Collections, Unearned Revenue, Bad Debt/Allowance, Inventory purchases, Cost of Goods Sold, Depreciation, Loans/Interest/Principal repayments, Issuing Stock, and related entries as documented in the transaction-entry list.

I manage a low-volume, high-value business — what should I look for in a template?

Look for a transaction log that handles discrete entries and the ability to bulk transactions by month; this product explicitly notes suitability for low-volume/high-value activity and batch monthly sales/expenses and provides detailed monthly, quarterly, and yearly breakdowns for analysis.

How can I verify a template supports GAAP matching principles for accruals?

Verify the template permits transaction-level entries that reflect revenue recognition and expense matching (e.g., sales on account, collection, bad debt allowance) and that statements reconcile; Flevy’s Financial Statement Generator documents accrual lifecycle examples and supports GAAP reporting and matching principles.

What onboarding files or examples should come with a financial statement template to simplify setup?

Useful packages include both an accrual example file, a cash example file, and a blank template for your data; this product includes exactly those 3 files to illustrate every transaction type for each basis and to speed transaction entry during onboarding.

Which financial statements should be produced automatically from a transaction-level ledger?

A transaction-level ledger should feed an automated Income Statement, Balance Sheet, and Cash Flow Statement that reconcile and balance together; this template produces those 3 statements with monthly, quarterly, and yearly views.

Source: Best Practices in Financial Analysis, Integrated Financial Model Excel: Financial Statement Generator: Cash or Accrual Basis Excel (XLSX) Spreadsheet, Jason Varner | SmartHelping