World Class Planning & Performance Management (PowerPoint PPT Slide Deck)

STRATEGIC PLANNING PPT DESCRIPTION

This product (World Class Planning & Performance Management) is a 43-slide PPT PowerPoint presentation slide deck (PPT), which you can download immediately upon purchase.

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Explore Slides inside the Deck:

Strategic Planning and Budgeting Framework at BP Amoco Strategic KPI Implementation for Immediate Impact Comprehensive Job Description for Financial Reporting Role

This presentation is to introduce planning and performance management, its key elements, and its importance for the organization. In addition, it outlines the importance of a strong controlling function for effective planning and performance management. The document also lays out the key building blocks of a world-class controlling function and best-practice examples, and presents an approach to strengthen your controlling function. The deck has 42 slides and contains detailed notes to the slides.

This comprehensive presentation delves into the top-down identification of value drivers, providing a detailed ROIC tree to help you pinpoint key financial KPIs. It emphasizes accountability across various organizational levels, ensuring that every department contributes to the overall financial health. This approach not only clarifies roles, but also aligns incentives with performance, driving a culture of accountability and excellence.

Key principles for cascading KPIs throughout the organization are meticulously outlined. The document stresses the importance of clear role responsibilities and boundaries, coupled with explicit and simple performance contracts. This ensures that every team member understands their contribution to the company's success, fostering a unified effort towards common goals.

The presentation also highlights the critical responsibilities needed to ensure consistent data definition and tracking of KPIs. It provides a structured approach to financial planning and controlling, integrating nonfinancial KPIs into the data warehouse. This holistic view of performance management enables a more accurate and comprehensive assessment of the organization's health.

Setting targets is another crucial aspect covered in this document. It explores various options, from stand-alone budgets to integrated strategic plans, and rolling forecasts. This flexibility allows organizations to choose the most suitable approach based on their unique needs and market conditions. The emphasis on aligning strategic plans with capital market expectations and industry trends ensures that your organization remains competitive and forward-thinking.

MARCUS OVERVIEW

This synopsis was written by Marcus [?] based on the analysis of the full 43-slide presentation.

Executive Summary
This presentation outlines the essential components of establishing a world-class controlling function to enhance planning and performance management, reflecting the rigor expected from a McKinsey, Bain, or BCG-quality framework (consulting-grade; not affiliated). It aims to equip executives with the knowledge to implement value-driven KPIs, set opportunity-based targets, and manage performance effectively. By leveraging best practices, organizations can strengthen their controlling function, ensuring accountability and alignment across all levels.

Who This Is For and When to Use
•  Corporate executives overseeing strategic planning and performance management
•  Finance leaders responsible for KPI development and performance tracking
•  Consultants advising organizations on enhancing their controlling functions
•  Integration leaders focused on aligning performance metrics with business objectives

Best-fit moments to use this deck:
•  During strategic planning sessions to define KPIs and performance targets
•  When establishing or refining a controlling function within an organization
•  In workshops aimed at enhancing accountability and performance tracking

Learning Objectives
•  Define the key elements of planning and performance management
•  Build a robust controlling function that supports effective decision-making
•  Establish value-driven KPIs that align with organizational goals
•  Implement opportunity-based targets to drive performance
•  Measure performance consistently across all business units
•  Manage deviations effectively to ensure continuous improvement

Table of Contents
•  Introduction to Planning and Performance Management (page 1)
•  Key Elements of Planning and Performance Management (page 3)
•  Defining Value-Driven KPIs (page 4)
•  Approach for Overall KPI Implementation (page 5)
•  Top-Down Identification of Value Drivers (page 6)
•  Template for KPI Definition (page 7)
•  Cascading KPIs from Group to Operations (page 8)
•  Key Principles for Cascading KPIs (page 9)
•  Proposed Group KPIs (page 10)
•  Focus Implementation on Critical KPIs (page 11)
•  Clear Responsibilities for KPI Tracking (page 12)
•  Key Aspects of Setting Opportunity-Based Targets (page 13)
•  Role of the Controlling Function (page 19)
•  Key Building Blocks of a World-Class Controlling Function (page 23)
•  Implementation Challenges (page 41)

Primary Topics Covered
•  Value-Driven KPIs - KPIs that focus on financial performance, such as ROIC and sales growth, are essential for aligning organizational objectives with market expectations.
•  Opportunity-Based Targets - Targets that are based on market opportunities and competitive analysis help organizations set realistic and ambitious performance goals.
•  KPI Implementation Process - A structured approach to defining, cascading, and tracking KPIs ensures consistency and accountability across the organization.
•  Performance Measurement - Regular tracking of performance against established KPIs allows for timely corrective actions and strategic adjustments.
•  Managing Deviations - Identifying and analyzing deviations from targets enables organizations to implement corrective measures effectively.
•  Role of the Controlling Function - The controlling function serves as a critical advisor to management, ensuring that performance management processes are aligned with strategic goals.

Deliverables, Templates, and Tools
•  KPI definition template for consistent measurement and tracking
•  Cascading KPI framework to ensure alignment from group to operational levels
•  Performance measurement dashboards for real-time tracking of KPIs
•  Action plans for managing deviations and implementing corrective measures
•  Best practice examples for KPI implementation and performance management
•  Training materials for developing skills within the controlling function

Slide Highlights
•  Overview of key elements in planning and performance management
•  Framework for defining and cascading KPIs throughout the organization
•  Visual representation of the top-down identification of value drivers
•  Template for KPI definition to standardize measurement practices
•  Proposed group KPIs aligned with organizational objectives
•  Implementation challenges and strategies for overcoming them

Potential Workshop Agenda
KPI Development Workshop (90 minutes)
•  Discuss the importance of value-driven KPIs and opportunity-based targets
•  Define and cascade KPIs across the organization
•  Develop action plans for KPI tracking and performance measurement

Controlling Function Enhancement Session (60 minutes)
•  Review the role of the controlling function in performance management
•  Identify best practices for managing deviations and ensuring accountability
•  Create a roadmap for implementing changes within the controlling function

Customization Guidance
•  Tailor KPI definitions to align with specific organizational goals and market conditions
•  Adjust the cascading framework to fit the unique structure of your organization
•  Incorporate industry-specific benchmarks and performance metrics into the KPI framework

Secondary Topics Covered
•  Financial and non-financial KPIs for comprehensive performance measurement
•  Best practices for integrating non-financial KPIs into management reporting
•  Strategies for fostering a finance-oriented corporate culture
•  Importance of clear communication in the target-setting process
•  Role of training and development in enhancing the controlling function

FAQ
What are the key elements of a world-class controlling function?
A world-class controlling function includes clear roles and responsibilities, effective processes for KPI definition and tracking, and strong alignment with organizational goals.

How can we ensure consistency in KPI tracking across the organization?
Establish uniform accounting standards and a centralized data management system to ensure that all business units track KPIs consistently.

What is the role of opportunity-based targets in performance management?
Opportunity-based targets help organizations set realistic performance goals based on market conditions and competitive analysis, driving accountability and focus.

How do we manage deviations effectively?
Implement a structured process for identifying, analyzing, and addressing deviations from targets to ensure continuous improvement and alignment with strategic goals.

What training is necessary for enhancing the controlling function?
Training should focus on KPI development, performance measurement techniques, and effective communication strategies to ensure that all team members are aligned with organizational objectives.

How can we align KPIs with compensation?
Link performance contracts to KPIs to ensure that compensation is tied to the achievement of strategic goals, fostering accountability throughout the organization.

What are the common pitfalls in KPI implementation?
Common pitfalls include unclear definitions, lack of buy-in from stakeholders, and inconsistent tracking methods, all of which can undermine the effectiveness of the performance management system.

How often should KPIs be reviewed and updated?
KPIs should be reviewed regularly, at least annually, to ensure they remain relevant and aligned with changing organizational goals and market conditions.

Glossary
•  KPI - Key Performance Indicator; a measurable value that demonstrates how effectively an organization is achieving key business objectives.
•  Controlling Function - A management function that focuses on monitoring and managing performance against established targets.
•  Performance Management - The process of ensuring that organizational goals are consistently being met in an effective and efficient manner.
•  Opportunity-Based Targets - Performance targets set based on market opportunities and competitive analysis.
•  Value-Driven KPIs - KPIs that focus on financial performance and value creation for stakeholders.
•  Cascading KPIs - The process of aligning KPIs from the top level of the organization down to individual departments and teams.
•  Deviation Management - The practice of identifying and addressing discrepancies between actual performance and established targets.
•  Financial Metrics - Quantitative measures used to assess the financial performance of an organization.
•  Non-Financial Metrics - Qualitative measures that assess aspects of performance not directly related to financial outcomes.
•  Benchmarking - The process of comparing business processes and performance metrics to industry bests and best practices from other companies.
•  Action Plan - A detailed plan outlining actions needed to achieve specific goals or objectives.
•  Performance Contract - An agreement that links individual or team performance to specific KPIs and outcomes.
•  Data Management System - A system used to collect, store, and manage data for reporting and analysis.
•  Accountability - The obligation of individuals or teams to report on their performance and take responsibility for their actions.
•  Performance Tracking - The ongoing process of monitoring performance against established KPIs.
•  Strategic Planning - The process of defining an organization's strategy or direction and making decisions on allocating resources to pursue this strategy.
•  Financial Reporting - The process of producing statements that disclose an organization's financial status to management, investors, and regulators.
•  Corporate Governance - The system of rules, practices, and processes by which a firm is directed and controlled.
•  Management Reporting - The process of providing management with information to assist in decision-making and performance evaluation.
•  Integrated Planning - A holistic approach to planning that aligns financial and operational objectives across the organization.
•  Performance Measurement - The process of evaluating the efficiency and effectiveness of action.

STRATEGIC PLANNING PPT SLIDES

Strategic Planning and Budgeting Framework at BP Amoco

The slide outlines the strategic planning and budgeting processes at BP Amoco, focusing on structured target setting. The strategic planning process incorporates market expectations, industry perspectives, competitive analysis, and macro assumptions to create a 7-year strategic plan, which serves as a foundation for corporate performance management (PPM). Approximately 150 business units (BUs) are categorized into 6-12 peer groups, enhancing collaboration and shared insights. The budgeting process aligns with the strategic plan, with draft budgets developed by BUs and peer groups, considering normalized oil prices and foreign exchange rates. This process promotes accountability through mutual challenges of budget assumptions among peer groups, ensuring alignment between strategic planning and budgeting for enhanced performance management.

Strategic KPI Implementation for Immediate Impact

This slide outlines a strategic framework for implementing key performance indicators (KPIs) focused on short-term objectives and growth. The objectives include "Make it a success," emphasizing immediate financial targets and revenue stabilization through swift mergers, and "Preparing for growth," which involves medium to long-term initiatives like strategy implementation and new product development. The time horizon distinguishes between short-term operational success and medium-to-long-term sustainable growth. KPIs are categorized by product division, regions, and functions, with 10-15 KPIs for product divisions, 15 for regional focus, and function-specific metrics tailored to ten selected countries. This structured approach ensures comprehensive performance measurement across operational areas.

Comprehensive Job Description for Financial Reporting Role

This slide outlines a job description for a financial accounting and reporting role, emphasizing flexible internal management reporting, credible external reporting, and robust financial controls to maintain financial integrity. Major responsibilities include financial accounting, which involves creating and maintaining accounting systems for accurate management and external reporting, and audit functions that provide independent appraisals of internal controls. Success metrics for the role include responsive reporting, reduced closing time, and reliable reporting reputation. Required competencies encompass CPA qualifications, understanding corporate data needs, and effective financial planning. Key performance measures include closing time and data reporting discrepancies, underscoring the role's impact on financial accountability and operational efficiency.

Framework for Evaluating Value-Driven KPIs

This slide outlines a framework for evaluating value-driven key performance indicators (KPIs) essential for assessing organizational value. It connects performance measurement dimensions, emphasizing alignment with business objectives. Stock price performance indicates market perception as a critical value indicator, reflecting investor confidence and market trends. A diagram illustrates discounted cash flow (DCF) analysis, estimating investment value based on expected future cash flows, highlighting the need to understand intrinsic value drivers beyond stock price movements. Financial indicators include Return on Invested Capital (ROIC), sales growth, and economic profit, providing quantifiable measures of financial health and operational efficiency. Operating metrics, such as market share, cost per unit, and on-time delivery, assess day-to-day operational effectiveness and their contribution to value creation. A comprehensive understanding of value-driven KPIs integrates market performance, intrinsic value assessments, financial metrics, and operational efficiency for informed decision-making.

Key Objectives for Effective Planning and Performance Management

This slide outlines the primary objectives of effective organizational planning and performance management. It emphasizes the foundational role of these concepts in enhancing operational efficiency. A robust controlling function is essential; without strong oversight, planning and performance management may falter. The slide identifies key building blocks of a world-class controlling function, providing best practices for excellence. Additionally, it suggests a consultative approach to strengthen a client's controlling function, offering practical insights for implementing strategies that enhance performance management capabilities. This structured approach serves as a valuable resource for executives aiming to drive organizational success.

Structured Approach to KPI Implementation and Target Setting

This slide outlines a structured approach for implementing key performance indicators (KPIs) across an organization, divided into 4 phases: defining top-level KPIs, cascading KPIs to regions and functions, ensuring consistent data definition and tracking, and setting specific targets. The initial phase focuses on establishing top-level KPIs across groups and divisions, led by management teams to create an agreed list. The second phase cascades these KPIs to regions, tailoring them for specific areas while testing the KPI framework. In October, the focus shifts to consistent data definition and tracking, assigning responsibilities for indicators and integrating non-financial KPIs into management reporting. Finally, in November, specific targets, including budget targets and performance contracts, are set through collaboration between financial planning and HR, linking performance targets to compensation structures. This process emphasizes accountability and clarity in KPI implementation, driving organizational performance.

Framework for Establishing Strategic Opportunity-Based Targets

This slide outlines critical components for establishing opportunity-based targets essential for strategic planning. "Opportunity-based targets" is the focal point, supported by 4 key areas: 1. "Financial market expectations" emphasizes understanding analysts' forecasts for the company, competitors, and industry, aligning internal goals with external market perceptions. 2. "Industry context" requires evaluating expected growth rates across segments and territories, alongside competitor aspirations for realistic target setting. 3. "Great companies" encourages examining successful peers to inspire innovative target-setting approaches based on their performance. 4. "Operating stretch" focuses on aligning aspirations with value drivers, analyzing baseline performance and performance gaps to ensure targets are ambitious yet achievable. This framework aids executives in setting informed, strategic targets that leverage market insights and internal capabilities.

Approaches to Financial Target Setting

This slide outlines 3 approaches for setting financial targets: 1. Stand-alone budget: Focuses on annual targets based on historical performance and management expectations, lacking long-term perspective and adaptability. 2. Integrated budget and strategic plan: Aligns financial targets with capital market expectations and industry trends, promoting a proactive stance that allows organizations to adjust goals based on market shifts. 3. Budget based on 12-month rolling forecasts and integrated strategic plan: Emphasizes continuous target development informed by the latest market developments, enabling real-time adjustments to financial objectives. Each approach has distinct implications for financial planning and strategic priorities.

Transforming Performance Management: Current vs. World-Class

This slide presents a comparative analysis of performance management frameworks: the current fragmented state versus a world-class integrated approach. The left side depicts 4 elements—Role, Structure, People, and Processes & Systems—highlighting confusion and inefficiencies in defining roles and responsibilities, which negatively impacts financial performance. The right side illustrates a cohesive framework where these components align seamlessly, driving accountability and superior performance outcomes. The visual metaphor of puzzle pieces emphasizes the necessity for organizations to transition from a disjointed system to a holistic performance management strategy, underscoring the importance of assessing current practices to enhance overall effectiveness.

Focused Initiatives for Effective Change Management

This slide outlines a structured approach to implementing organizational change, emphasizing top management sponsorship as essential for driving the change process. A clear action plan with defined accountabilities ensures all participants understand their roles. The foundational strategy "Fix the basics first" focuses on addressing core issues before tackling complex challenges. Creating momentum through visible actions generates stakeholder buy-in. Continuous communication about project progress maintains engagement and alignment with objectives. Involving management fosters dialogue with the finance function, enhancing collaboration. First-priority initiatives include organizing a global finance conference, ensuring foundational issues are addressed, and emphasizing training, recruiting, and management development. Building sophisticated performance and business risk management capabilities supports long-term organizational resilience and adaptability.

Essential Components of Effective Performance Management

This slide outlines 3 critical components for effective planning and performance management. First, value-focused Key Performance Indicators (KPIs) should be cascaded throughout the organization, ensuring alignment with strategic objectives and fostering accountability. Second, organizations must set opportunity-based targets that focus on potential growth areas, enhancing agility and responsiveness to market changes. Finally, a robust planning and performance management system is essential, incorporating tools and processes for monitoring performance against established KPIs and targets. This cyclical management approach integrates feedback loops to refine strategies and improve outcomes, creating a comprehensive framework for operational effectiveness.

Critical Elements of Performance Management Control

This slide outlines the critical role of the controlling function in planning and performance management (PPM) through 3 essential elements. First, it emphasizes cascading value-focused Key Performance Indicators (KPIs) aligned with strategic objectives, with controlling managing the KPI definition process and supporting management in refining these indicators. Second, it discusses setting opportunity-based targets through external benchmarking against capital market expectations, competitors, and industry trends, ensuring targets are ambitious yet achievable. Third, it addresses managing the planning and performance management system, overseeing target-setting, measuring performance against KPIs, and managing deviations. This cyclical process highlights the importance of continuous improvement in effective performance management.

Identifying Risks in Performance Management Processes

This slide outlines potential pitfalls in performance management, focusing on target-setting, performance measurement, and deviation management. In "Manage target-setting process," risks include poor communication leading to multiple targets for the same unit, complicating accountability and creating unfeasible targets misaligned with organizational capabilities. The "Measure performance" section highlights data consistency issues, where differing accounting standards and poor data entry result in discrepancies, wasting management time and leading to uninformed decisions. The "Manage deviations" section identifies the lack of rigorous consequence management, which can force organizations into a reactive mode, undermining overall performance. Clear communication, consistent data practices, and effective consequence management are essential to mitigate these risks.

Source: Best Practices in Strategic Planning, Performance Management PowerPoint Slides: World Class Planning & Performance Management PowerPoint (PPT) Presentation Slide Deck, Documents & Files