SCA Bid Pricing Pro: Service Contract Act Bid Workbook – Excel XLSX

BENEFITS OF THIS DOWNLOADABLE EXCEL DOCUMENT

1. Builds a burdened hourly rate per position from the SCA wage determination.
2. Prices a base year plus four option years in line with FAR 52.222-43(b).
3. Calculates the allowable FAR 52.222-43 price adjustment after award.

BID EXCEL DESCRIPTION

SCA Bid Pricing Pro: Service Contract Act Bid Workbook is an Excel template (XLSX) with a supplemental PDF document available for immediate download upon purchase.

SCA Bid Pricing Pro is an Excel template (XLSX workbook) for pricing federal service contracts covered by the Service Contract Act (SCA). It turns the wage determination in a solicitation into a burdened hourly rate for every position and a price for the base year plus four option years. After award, it also calculates the price adjustment allowed under FAR 52.222-43. It is a working template, not a training deck.

Why SCA pricing needs its own model
Service contracts for janitorial, security guard, grounds and facility support work must pay at least the wage and health and welfare (H&W) rates in the wage determination (WD) named in the solicitation. FAR 52.222-43(b) also says your prices may not include a contingency for wage increases that the clause already covers. A generic labor model that escalates wages each year can therefore overprice the bid or break the clause.

Who it is for
Estimators, proposal managers and owners of small service firms bidding SCA-covered contracts.

What is included
•  SCA Bid Pricing Pro (.xlsx): a Start Here tab and six working sheets. It runs in Excel for Windows or Mac and in the free Excel for the web.
•  Secondary document (PDF): Start Here & SCA Bidding Checklist. It gives a 15-minute setup sequence, explains how the burdened rate is built and why option-year wages are not escalated, and lists checks to run before pricing, before submission and after award. The PDF also links to a Google Sheets version of the workbook.
•  Free updates for 12 months, including new H&W rates.

How the workbook is structured
•  WD Input: paste the occupation table (code, title, hourly rate) from the wage determination. Choose the H&W type (standard, EO 13706, Hawaii, or Hawaii with EO 13706) and whether H&W is paid in cash or as benefits.
•  Classification Map: map each proposed position to an SCA code. It uses the higher of the WD minimum and your actual pay, and flags codes that are missing or have no rate.
•  Labor Rates: burdened hourly cost = wage + H&W + PTO uplift (holidays, vacation and EO 13706 sick leave) + FICA, FUTA, SUTA, workers' compensation and other insurance.
•  Indirects: overhead, G&A, fee and annual other direct costs (ODCs), with an ODC escalation rate.
•  Bid Summary: price per period, five-year total, price per productive hour and monthly price. Three checks must read OK before you submit.
•  Price Adjustment: when a new WD takes effect at an option year, it calculates the wage and fringe increase plus FICA, FUTA, SUTA and workers' compensation on that increase. It leaves out overhead, G&A and profit, and gives the 30-day notice date.

Rates and design
The H&W rates effective August 10, 2026 are preloaded: $5.92 per hour standard, $5.42 per hour under EO 13706, and $2.51 and $2.01 in Hawaii. You type only in the amber input cells. Gray formula cells are protected. The sample data, WD 2015-5253 revision 31 (Texas), is there only to show how the sheets work.

Instructions
Read the PDF first. Then work through the sheets in order: WD Input, Classification Map, Labor Rates, Indirects, Bid Summary. Use the Price Adjustment sheet after award.

This workbook is a pricing aid, not legal or accounting advice. Check the wage determination and clauses in your own solicitation, and use your actual tax and insurance rates. The author is not affiliated with the U.S. Department of Labor, GSA or .

Source: Best Practices in Bid, Government Excel: SCA Bid Pricing Pro: Service Contract Act Bid Workbook Excel (XLSX) Spreadsheet, WageBid