Structured Timeline for Cost Reduction Engagement PPT

This PPT slide, part of the 36-slide Enterprise Cost Reduction Approach PowerPoint presentation, outlines a structured project timeline for a four-step process aimed at enterprise cost reduction. It emphasizes that the initial 3 steps typically span 8 to 11 weeks, contingent upon the complexity of the engagement. The timeline is organized into weekly segments, detailing specific activities that need to be accomplished during this period.

The first phase, "Establish Baseline," involves gathering expense data in electronic format, primarily from the General Ledger and Accounts Payable vendor spend extracts. This step is crucial for understanding controllable expenses, identifying baseline opportunities, and evaluating existing policies. The clarity in this phase sets the groundwork for subsequent actions.

Next, the "Analyze and Validate Expenses" phase requires collaboration with the client's subject matter experts (SMEs) to validate expenses and categories. This step includes performing a thorough analysis to prioritize controllable expenses, which can lead to potential cost improvements. Validating cost savings opportunities with SMEs ensures that the recommendations are grounded in practical realities.

The third phase, "Develop Recommendations," focuses on providing actionable insights to rationalize and reduce controllable expenses. This is where strategic recommendations are crafted based on the analysis conducted in the previous steps.

Finally, the "Implement Changes" phase involves developing policies and mandates, creating accountabilities, and communicating the rationale for change. This step is essential for ensuring that the recommendations are effectively integrated into the organization.

Overall, this timeline serves as a roadmap for clients to understand the structured approach to cost reduction, highlighting the importance of collaboration and thorough analysis at each stage.

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