ABA Therapy Center Multi-Site Financial Model – Excel XLSX

BENEFITS OF THIS DOWNLOADABLE EXCEL DOCUMENT

1. Connect referral demand, payer economics, staffing capacity, scheduling, revenue, collections, profitability, and cash flow in one 60-month ABA operating model.
2. Evaluate multi-site expansion, RBT and BCBA capacity, credentialing delays, utilization, cancellations, and site break-even before committing resources.
3. Use Base, Upside, Downside, dashboard, site-comparison, and sensitivity views to support budgeting, management reporting, financing, and investment review.

FINANCIAL MODELING EXCEL DESCRIPTION

ABA Therapy Center Multi-Site Financial Model is an Excel template (XLSX) with a supplemental PDF document available for immediate download upon purchase.

ABA Therapy Center Multi-Site Financial Model is a 60-month Excel planning workbook built for ABA therapy center owners, operators, finance teams, advisors, lenders, investors, and acquisition teams that need an integrated view of clinical operations and financial performance.

The model links referral demand to evaluations, authorizations, active census, waitlist movement, churn, staffing capacity, credentialing, scheduling, service delivery, payer reimbursement, revenue, collections, labor, operating expenses, site contribution, expansion, consolidated EBITDA, and cash flow. It is designed to help users understand where growth can be constrained by staffing, utilization, cancellations, payer economics, or collections rather than treating revenue as a simple top-down assumption.

Seller-supplied and already tested; no Studio workbook audit was performed.

The Global Drivers sheet centralizes the active scenario, inflation, tax and discount rates, utilization thresholds, cancellation assumptions, RBT and BCBA wages, labor loads, facility costs, turnover, recruiting cost, scheduling efficiency, service mix, authorized hours, referral volume, conversion, churn, corporate overhead, and site opening assumptions. Base, Upside, and Downside cases are included.

Payer Mix & Reimbursement models payer percentages, days-to-pay, denial rates, billable cancellation assumptions, and reimbursement by illustrative CPT categories. Referral & Census builds referrals, evaluations, authorizations, new clients, churn, waitlist, active census, and capacity by site. BCBA Capacity, RBT Capacity, and Credentialing Ramp translate census requirements into staffing and productive capacity. Scheduling Funnel converts authorized demand into scheduled and billable hours after efficiency, cancellations, and capacity constraints.

Revenue Build calculates site revenue using blended CPT economics. Collections & AR tracks cash collections, denial drag, receivables, and timing. Payroll & Labor, Turnover & Recruiting, and Site Opex model direct labor, hiring friction, and fixed and variable site costs. Site P&L and CM & BreakEven show contribution economics and break-even census. Expansion & Rollout models opening timing, ramp, capex, and pre-opening cost. Consolidated P&L and Cash Flow provide platform-level profitability and liquidity views.

KPI Dashboard, Executive Dashboard, Site Comparison, and Scenario & Sensitivity provide management-ready views of revenue, EBITDA, census, billable hours, cash, utilization, cancellations, capacity gaps, site comparisons, and directional scenario outcomes. The workbook also includes its own Audit & Error Check sheet and Notes & Methodology sheet as part of the supplied model structure.

Use the model for annual planning, monthly forecasting, staffing and capacity planning, payer analysis, site-level profitability review, cash-flow planning, expansion decisions, lender or investor discussions, acquisition screening, and management reporting. The workbook is delivered in .xlsx format with native Excel formulas and charts and uses USD throughout the supplied illustrative planning case.

Source: Best Practices in Financial Modeling, Healthcare Excel: ABA Therapy Center Multi-Site Financial Model Excel (XLSX) Spreadsheet, PDMM Financial Models