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We have categorized 14 documents as Meeting Facilitation/Management. All documents are displayed on this page.

"The productivity of a meeting is not determined by the number of decisions but by the quality of preparation," as pronounced by Brian Moynihan, CEO of Bank of America. No one likes unnecessary meetings, especially the busy executives of Fortune 500 companies. Yet, with the right practices and strategies, meetings can be efficiently facilitated and managed to bring out the best possible outcomes.

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Flevy Management Insights: Meeting Facilitation/Management

"The productivity of a meeting is not determined by the number of decisions but by the quality of preparation," as pronounced by Brian Moynihan, CEO of Bank of America. No one likes unnecessary meetings, especially the busy executives of Fortune 500 companies. Yet, with the right practices and strategies, meetings can be efficiently facilitated and managed to bring out the best possible outcomes.

For effective implementation, take a look at these Meeting Facilitation/Management best practices:

Recognizing the Importance of Preparation

Meetings cannot be merely "improvised"—they require Strategic Planning and preparation. The details of the meeting such as the objectives, participants, and the meeting flow should be clearly stated and outlined ahead of time. Measurement of the anticipated benefits and costs of the meeting may prove advantageous in highlighting its significance and necessity.

Agenda Development and Meeting Structure

One of the key principles of facilitating successful meetings is setting an agenda. A structured agenda helps avoid the "meeting creep", a common phenomenon where the discussion devolves into endless tangents. Begin with the most significant items on your agenda, so high-priority conversations aren't rushed or overlooked. Including timings or an expected duration can help keep the focus sharp and maintain Operational Excellence.

Encouraging Active Participation

Facilitating involves more than just managing the meeting. The facilitator must encourage participation from all attendees. This can range from asking open-ended questions to setting up ground rules that encourage constructive argument. It is also important to manage dominating personalities, who might overshadow others' contributions.

Accountability and Follow-ups

Without a definitive conclusion, a meeting can end up being a waste of everyone's time. It is crucial to assign tasks based on discussions during the meeting and ensure everyone’s roles are clear. Arguably the most critical post-meeting activity is consistent follow-up—this ensures accountability and tracks progress towards the discussed outcomes, contributing positively to Performance Management.

Embrace and Leverage Technology

Embracing the right digital tools can dramatically enhance the meeting experience. From collaboration tools like Trello and Asana that help with task allocation and follow-up to interactive tools that foster engagement and interaction, the digital aspect of meeting facilitation cannot be overlooked in the era of Digital Transformation.

Explore related management topics: Meeting Facilitation

The Role of Risk Management

Meeting facilitation is not immune to risks—conflicting interests, poor preparation, or lack of active participation can undermine the effectiveness of meetings. Therefore, a necessary part of meeting management is identifying these risks and putting mechanisms in place to address potential meeting threats—an essential part of Risk Management. By doing so, leaders can maximize the potential for their meetings to succeed.

  • Outline clear objectives and expected outcomes.
  • Develop a structured and timed agenda.
  • Create an environment that encourages active participation.
  • Assign tasks and roles to ensure accountability.
  • Leverage technology tools to augment meeting efficiency and effectiveness.
  • Identify potential risks and establish processes to mitigate them.

These practices transform meetings from time-consuming tasks into productive activities that drive output, influence change, and foster unity within the team. While effective meeting management is just one piece of the larger puzzle, it is crucial for business leaders to align their team’s talents and time towards organizational objectives. By doing so, they make a significant step toward efficiently driving progress and unlocking business potential.

Explore related management topics: Meeting Management

Meeting Facilitation/Management FAQs

Here are our top-ranked questions that relate to Meeting Facilitation/Management.

What are the best practices for managing cross-cultural and diverse teams in meetings?
Effective management of cross-cultural and diverse teams involves understanding cultural differences, implementing effective communication strategies, and practicing inclusive leadership to enhance team performance and innovation. [Read full explanation]
In what ways can meeting facilitation drive organizational change and transformation?
Facilitated meetings drive Organizational Change and Transformation by aligning Vision and Strategy, fostering Cultural Change, and enhancing Collaboration and Engagement, leading to innovative solutions and sustainable success. [Read full explanation]
In what ways can meeting analytics and feedback be used to continuously improve meeting effectiveness?
Meeting analytics and feedback enhance meeting effectiveness through Strategic Planning alignment, Operational Excellence via feedback loops, and Performance Management by tracking KPIs, transforming meetings into strategic assets for organizational success. [Read full explanation]
What strategies can be employed to maintain high levels of engagement and participation in virtual meetings?
Effective virtual meeting engagement strategies include Pre-Meeting Preparation, utilizing Interactive Tools and Techniques, and ensuring Follow-Up and Actionable Outcomes, as practiced by leading companies like Google, Salesforce, and Accenture. [Read full explanation]

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