Office 5S Poster (PDF)

The Office 5S Poster depicts the meaning, principles and practices of an organized, standardized and productive office.

The poster is available in two distinct themes: a vibrant color scheme and a professional monochrome version. In both formats, the poster comes in a convenient PDF as well as an editable PPTX format, enabling effortless printing on A3/A4-sized paper from standard office copier machines. This versatile resource can be prominently displayed on employee workstations or distributed alongside your training materials.

Furthermore, the poster is an ideal supplement to Lean-related training presentations. It serves as a valuable takeaway, summarizing the core principles of 5S and reinforcing the key takeaways from your training.

The Office 5S Poster describes what is 5S, its benefits as well as the visual management tools. For the main contents, the Office 5S Poster describes each of the 'S', including the meaning, principles and practices:

1. Sort
•  Remove what is not needed and keep what is needed.

Principles:
•  Stratification management
•  Dealing with the causes

Practices:
•  Separate the necessary from the unnecessary
•  Get rid of what you do not need
•  "When in doubt, move it out"

2. Set In Order
Arrange essential items in order for easy access.

Principles:
•  Functional storage
•  Search elimination

Practices:
•  Find a permanent place for all needed items
•  Arrange items in order for easy access
•  Everything in its place after use

3. Shine
Keep things clean and tidy; no trash or dirt in the workplace.

Principles:
•  Cleaning as inspection
•  Degrees of cleanliness

Practices:
•  Clean and inspect workstations and common areas regularly
•  Clean office equipment, e.g. keyboard
•  Clean computer hard drive and e-files

4. Standardize
Establish standards and guidelines to maintain a clean workplace.

Principles:
•  5S standardization
•  Visual management

Practices:
•  Establish standards and guidelines
•  Make standards and guidelines visual
•  Maintain the workplace at a level in which deviations become obvious
•  Use visibility tools

5. Sustain
Make 5S a habit and teach others to adhere to established standards.

Principles:
•  Habit formation
•  Disciplined workplace

Practices:
•  Education and training
•  'Before' and 'after' photos
•  Daily 5S five-minute activities
•  Schedule 5S audits

Visual Management Tools
•  Visual Display: Label to make it perfectly clear where things belong and what the procedures are.
•  Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts.
•  Visual Controls: Create an error-proofed environment to promote easy adherence to standards.