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BENEFITS OF THIS DOWNLOADABLE EXCEL DOCUMENT
- Will make it easier to record the details of all personal data held by your company.
- Will make easier and more effective to comply with article 30 of the GDPR.
- Will make it easier to identify security gaps so that you may design and implement new protection measures.
GDPR EXCEL DESCRIPTION
To meet the requirements of article 30 of the GDPR (The new EU Data Protection Regime) every company or public organization that sells products and services in the E U, or monitors the behavior of EU citizens, regardless of which location the company resides in, must maintain a Personal Data Inventory Register. This is used to record all the processing aspects of processing personal data in each business function and IT Application System of a corporate entity, such as: Businees function name, business process within the function, personal data types, data subject types, security measures undertaken, IT Application System processing the specific personal data, who has access to these data, the name of the thrid party processing these data, details of the transfers of the data outside the given company, etc. .
This template is meticulously designed to help you comply with GDPR's stringent requirements. It includes comprehensive sections for documenting data processing activities, ensuring all relevant details are captured. The template is user-friendly and structured to facilitate easy data entry and retrieval, making it an essential tool for any organization handling personal data.
The Excel template also provides clear definitions as per GDPR Article 4, ensuring that all terminologies are understood and correctly applied. This feature helps in maintaining consistency and accuracy across all data processing records. The inclusion of Article 30 specifics ensures that your records of processing activities are thorough and compliant.
This template is not just a compliance tool, but a strategic asset for managing personal data responsibly. It enables you to demonstrate accountability and transparency in your data processing activities, which is crucial for building trust with stakeholders. The structured format and detailed sections make it easy to keep your data inventory up-to-date and audit-ready.
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Source: Best Practices in GDPR Excel: GDPR Personal Data Inventory Register Excel (XLSX) Spreadsheet, John Kyriazoglou
