Download Break Even Analysis Consulting Best Practices

"Understanding the levers that affect the bottom line and can be pushed or pulled for impact is crucial for every strategic business leader"—these are the wise words of Louis V. Gerstner Jr., former CEO of IBM. Among the significant insights within this statement is the concept of Break-Even Analysis, a critical tool for strategic management and decision making.

In the simplest terms, Break-Even Analysis involves determining the point at which an organization's revenue will equal its expenses, indicating a profit of zero. It is a financial tool used to identify either how much of a product an organization must sell to cover its costs or the revenue needed to cover expenses. This analysis is an essential element in Strategic Planning, helping executives make investment decisions, price products or services, and evaluate market risks.

The Relevance in Strategic Management

The value of Break-Even Analysis in strategic management can hardly be overstated. According to a McKinsey report, 73% of high-performing organizations rely deeply on Break-Even Analysis during initial Strategy Development and when making significant business decisions. It helps leaders understand the financial impact of business decisions—looking at the intricate relationship between cost, production volume, and returns.

How to Calculate Break-Even Point

Calculating your organization's break-even point, follows a simple formula:

Break-Even Volume = Fixed Costs / (Selling Price per Unit – Variable Cost per Unit)

This calculation provides the quantity of units that need to be sold at a given price to cover all costs—both fixed and variable.

Best Practice: Applying Sensitivity Analysis

While calculating the break-even point is fairly straightforward, how you use this information strategically can make a significant difference. A best practice advised by Deloitte is applying sensitivity analysis—a technique used to determine how different values of an independent variable impact a specific dependent variable within a given scenario. In the context of break-even analysis, it suggests evaluating multiple scenarios (e.g. increase in variable cost, decrease in selling price, etc.) and assessing their impact on your break-even point.

Role in Pricing Strategy

Beyond cost control, Break-Even Analysis also plays a vital role in Pricing Strategy. Building on the break-even point, organizations can set a price that allows them to achieve their desired profit margins. According to an Accenture report, incorporating the break-even point in pricing strategies helped 80% of businesses withstand disruptions caused by market fluctuations in the last five years.

Investment Decisions and Risk Analysis

Break-Even Analysis also aids in making informed investment decisions and managing business risks. By understanding the sales volume needed to break even, executives can better assess the feasibility and profitability of investments in new ventures, product lines, or machinery. For instance, Bain & Company found that companies actively using Break-Even Analysis saw a 19% improvement in their risk management efforts.

The Impact of Operational Excellence

In striving for Operational Excellence, Break-Even Analysis offers a valuable analytic procedure: helping to identify inefficiencies in processes, thereby achieving cost optimization and improving overall financial performance. This enables businesses to level-set, benchmark and manage cost programs more effectively and sustainably.

The Power of Forecasting

Finally, Break-Even Analysis, when used in conjunction with financial forecasting methods, provides powerful insights into future revenues and profits. McKinsey revealed in a study that companies which used Break-Even Analysis as part of their forecasting had a 33% greater accuracy in their financial projections, compared to those that didn’t.

As strategic leaders seek to navigate the challenging currents of the business landscape, Break-Even Analysis remains an invaluable compass—guiding decisions, informing strategies, and impacting the bottom line.