Rental Business Financial Projection 3 Statement Model (Excel XLSX)

A Rental Business Financial Projection 3 Statement Model is crucial for companies in the rental industry. It forecasts income, expenses, and cash flows, facilitating strategic planning, pricing decisions, and resource allocation. It aids in decision-making related to asset acquisition, rental rates, and maintenance costs. Accurate projections empower rental businesses to adapt to market dynamics, secure funding, and ensure profitability. It enhances financial stability, attracts investors, and supports long-term growth by aligning financial strategies with the unique demands of the rental sector. This model is indispensable for both established rental businesses and startups, ensuring their financial viability and competitiveness while managing costs effectively.

PURPOSE OF MODEL
Highly versatile and user-friendly Excel model for the preparation a of 5-year rolling 3 statement (Income Statement, Balance Sheet and Cash flow Statement) financial projection with a monthly timeline for a startup or existing rental business generating revenue by renting transport or other equipment (e.g. cars, bikes, scooters etc) on a single or membership basis.

The model allows the user to model up to 5 rental categories and 8 variable costs categories for each rental category as well as marketing costs, staff costs, other operating costs, fixed assets and borrowings.

The model follows good practice financial modelling principles and includes instructions, line item explanations, checks and input validations and incorporates a discounted cash flow valuation calculation using the projected cash flows.

KEY OUTPUTS
The key outputs include:
•  Projected full financial statements (Income Statement, Balance Sheet and Cash flow Statement) presented on a monthly basis across up to 5 years and summarised on an annual basis.
•  Dashboard with:
Summarised projected Income Statement and Balance Sheet;
Compounded Annual Growth Rate (CAGR) for each summarised income statement and balance sheet line item;
List of key ratios including average revenue growth, average profit margins, average return on assets and equity and average Debt to Equity ratio;
Bar charts summarising income statement and balance sheet projections;
Table summarising gross profit margin by rental asset category;
Revenue by category and volume of rentals over time presented in a pie-chart and bar-chart format;
•  Accounting break-even analysis;
•  Discounted cash flow valuation using the projected cash flow output.


KEY INPUTS
Inputs are split into income statement and balance sheet Inputs. Most inputs include user-friendly line item explanations and input validations to help users understand what the input is for and populate correctly.

Setup Inputs:
•  Name of business;
•  Currency;
•  First projection year and month;
•  Naming for rental asset categories, variable cost categories, staff costs, marketing costs, operating costs, fixed assets and borrowings;
•  Sales tax applicability for rental categories, variable costs, other expenses and fixed assets.

Actuals Inputs:
•  Opening balance sheet (for existing businesses);
•  Income Statement actuals (for trend analysis);

Projection Inputs:
•  Rental asset inputs including number of assets, utilisation rate per asset, percentage single vs membership utilisation, additional amounts and useful life;
•  Membership rental revenue including customer additions, cancellation rates, and membership price per months;
•  Single rentals revenue including rental basis (daily or hourly) and rental rate per day/hour;
•  Variable costs per rental asset including expected increase per annum and average settlement period;
•  Staff cost inputs including staff numbers, average salary per full time position, average employer's social security percentage of salary, average annual bonus and bonus payment months;
•  Other costs inputs including marketing costs and other expenses;
•  Sales and corporate tax inputs including rate and payment periods;
•  Dividend inputs including amount (percentage of retained earnings) and frequency;
•  Fixed assets including addition amounts and useful life;
•  Borrowings including addition amounts and interest rate;
•  Share capital additions;
•  Discount rate inputs (for valuation calculation).

MODEL STRUCTURE
The model comprises of 9 tabs split into input ('i_'), calculation ('c_'), output ('o_') and system tabs. The tabs to be populated by the user are the input tabs ('i_Setup', ‘i_Actuals' and 'i_Assumptions'). The calculation tab uses the user-defined inputs to calculate and produce the projection outputs which are presented in 'o_Fin Stats', ‘o_Charts' and ‘o_DCF'.
System tabs include:
•  A 'Front Sheet' containing a disclaimer, instructions and contents;
•  A checks dashboard containing a summary of checks by tab.

KEY FEATURES
Other key features of this model include the following:
•  The model follows good practice financial modelling guidelines and includes instructions, line item explanations, checks and input validations;
•  The model contains a flexible timeline that allows for a mix of actual and forecast period across a 5-year period. This allows projections to be easily rolled forward as forecast periods become actual period;
•  Timeline is split on a monthly basis and summarised on an annual basis;
•  The model allows the user to model up to 5 rental categories on membership basis and single rental basis;
•  The model is not password protected and can be modified as required following download;
•  The model is reviewed using specialised model audit software to help reduce risk of formula inconsistencies;
•  The model allows for the following number of underlying categories for each line item (these can be easily expanded if required):
Rental asset categories – 5 categories;
Variable costs – 8 categories;
Marketing costs – 5 categories;
Staff costs – 8 categories;
Other operating expenses – 15 categories;
Other fixed assets – 5 categories;
Borrowings – 3 facilities
•  Apart from projecting revenue and costs the tool includes the possibility to model receivables and payables, fixed assets, borrowings, dividends and corporate tax;
•  Business name, currency, starting projection period are fully customisable;
•  Revenue, cost and fixed asset descriptions are fully customisable;
•  The model included an integrated discounted cash flow valuation using the projected cash flow outputs;
•  The model includes instructions, line item explanations, checks and input validations to help ensure input fields are populated accurately;
•  The model includes a checks dashboard which summarises all the checks included in the various tabs making it easier to identify any errors.