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BENEFITS OF DOCUMENT

  1. Provides a summary of the meaning, principles and practices of 5S for workplace organization and standardization.
  2. Serves as a complementary tool for your 5S awareness or workshop session.
  3. Provides a publicity material to support your Lean transformation initiative and COVID-19 safe management program.

DOCUMENT DESCRIPTION

The Office 5S Poster depicts the meaning, principles and practices of an organized, standardized and productive office. The poster comes in two themes: color and monochrome. Formatted in PDF, the poster can be easily printed on an A3-sized paper.

The poster complements the '5S Techniques' and '5S for the Office' training presentation materials. It is an effective tool that can be printed and distributed to attendees of your 5S awareness or workshop session. It serves as a takeaway and summary of your 5S presentation.

The Office 5S Poster describes what is 5S, its benefits as well as the visual management tools. For the main contents, the Office 5S Poster describes each of the 'S', including the meaning, principles and practices:

1. SORT
Remove what is not needed and keep what is needed.

Principles:
- Stratification management
- Dealing with the causes

Practices:
- Separate the necessary from the unnecessary
- Get rid of what you do not need
- "When in doubt, move it out"

2. SET IN ORDER
Arrange essential items in order for easy access.

Principles:
- Functional storage
- Search elimination

Practices:
- Find a permanent place for all needed items
- Arrange items in order for easy access
- Everything in its place after use

3. SHINE
Keep things clean and tidy; no trash or dirt in the workplace.

Principles:
- Cleaning as inspection
- Degrees of cleanliness

Practices:
- Clean and inspect workstations and common areas regularly
- Clean office equipment, e.g. keyboard
- Clean computer hard drive and e-files

4. STANDARDIZE
Establish standards and guidelines to maintain a clean workplace.

Principles:
- 5S standardization
- Visual management

Practices:
- Establish standards and guidelines
- Make standards and guidelines visual
- Maintain the workplace at a level in which deviations become obvious
- Use visibility tools

5. SUSTAIN
Make 5S a habit and teach others to adhere to established standards.

Principles:
- Habit formation
- Disciplined workplace

Practices:
- Education and training
- 'Before' and 'after' photos
- Daily 5S five-minute activities
- Schedule 5S audits

VISUAL MANAGEMENT TOOLS
- Visual Display: Label to make it perfectly clear where things belong and what the procedures are.
- Visual Metrics: Quantify the path to targets for success. Use graphs and Pareto charts.
- Visual Controls: Create an error-proofed environment to promote easy adherence to standards.

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Source: Office 5S Poster PDF document

 
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Office 5S Poster

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This business document is categorized under the function(s):

It applies to All Industries

File Type: PDF (pdf)

File Size: 334 KB

Number of Pages: 3

Related Topic(s): Visual Workplace

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Terms of usage (for all documents from Operational Excellence Consulting)

Initial upload date (first version): Nov 19, 2020
Most recent version published: Nov 20, 2020

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