Private School Financial Model (Excel XLSX)

BENEFITS OF THIS EXCEL DOCUMENT

1. This Private School Financial Model Template has been built for use by anyone looking to model out their school financials over a 10 year period.
2. This model includes all the key variables you would need to consider with operating your Private School including specific metrics you can track on # of Students in the School (at capacity), Annual Tuition Fee, Revenue By Category
3. These models are designed to be the perfect financial tool for business owners to use to make decisions for their Private School as well as provide a snapshot of how the business is currently performing and what the forecasts look like to stakeholders

EDUCATION EXCEL DESCRIPTION

This product (Private School Financial Model) is an Excel template (XLSX), which you can download immediately upon purchase.

Description
This Private School Financial Model Template has been built for use by anyone looking to model out their Private School financials over a 10 year period. This model includes all the key variables you would need to consider with operating your Private School including specific metrics you can track on # of Students in the School (at capacity), Annual Tuition Fee, Revenue By Category (Tuition Fees, Non-Tuition Ancillary Fees, Fundraising & Donation Revenue, Summer Programs and Camps Revenue, Before/After School Fees, Other Income) as well as Operating Cost assumptions on Staff/Wages, Facilities & Maintenance, Educational Materials & Supplies, Student Services, Marketing & Recruitment and Other. Users will easily be able to navigate the model with all input fields highlighted in Blue font. These models are designed to be the perfect financial tool for business owners to use to make decisions for their Private School as well as provide a snapshot of how the business is currently performing and what the forecasts look like to stakeholders (investors, internal stakeholders).


Revenue & Direct Costs Assumptions
Starts with basic model questions on Start date of the model, Corporate tax rate and then Private School Assumptions on # of Students in the School (at capacity) and Annual Tuition Fee.
Revenue assumptions are the anticipated factors that drive a company's income generation over a specific period. These assumptions form the basis for financial projections and are crucial for planning and decision-making. In our model we have included detailed inputs for Revenue by different categories including :
Tuition Fee Revenue
Non-Tuition Fee Revenue (Ancillary Fees): Activitiy Fees (for extracurricular activities, clubs, sports), Technology Fees (for use of computers, iPads, learning devices, specialized software), Lab and Supply Fees (for specialized courses i.e. science labs, art classes, music programs to cover supply costs), Uniform Fees (for school uniforms/kits), Facility Use Fees (for rent of auditoriums, conferences, sports tournaments, sports fields)
Fundraising & Donation Revenue: Annual Giving Fees (i.e. annual fundraising campaigns), Grants & Sponsorships, Fundraising Events (galas, auctions, raffles, fun runs), Alumni Contributions
Summer Programs & Camps Revenue: Summer Program Revenue, Summer and Winter Camps Revenue
Auxiliary Services (Before/After-School Care): Before School Care Revenue, After School Care Revenue
Other Income (Sale of Merchandise, Other): Merchandise Sales (clothing, stationery), Bookstore Revenue


Operating Expenses Assumptions
Operating expense assumptions are typically based on historical data, industry benchmarks, market trends, and management's judgment. They are crucial for estimating the total cost of running the business and for determining profitability. Like revenue assumptions, it's important to regularly review and adjust operating expense assumptions to reflect changes in the business environment and ensure the accuracy of financial forecasts. In our model we have included detailed inputs on Staff Costs (Teacher Salaries/Wages for 50 Teachers, Principal, Administrative Staff, Other), Typical Private School related Operational Expenditure items including Facilities & Maintenance, Educational Materials & Supplies, Student Services, Marketing & Recruitment, Utilities, Rent, Professional Services, Cleaning Services, however, you can add any other expenses you think may be relevant to your business in this sheet.


Capex Assumptions
Capital expenditure (Capex) assumptions refer to the anticipated investments a company plans to make in long-term assets, such as property, equipment, and technology, over a specific period. These assumptions are crucial for financial planning, budgeting, and forecasting, as they impact the company's cash flow, profitability, and growth prospects. We have included a Detailed list of likely Initial Costs for a Private School founder including New Building Construction (you can input this as 0 if you are already using a constructed building/premises for the school), Outdoor Area Development (sports field, playgrounds), Classroom Technology (smartboards, projectors, tablets, computers), IT infrastructure (servers, networking equipment, other), Software licenses, Classroom Furniture, Safety & Security Systems, Buses, Other. We have included a Fixed Asset Register that has the relevant capex items above listed with assumed useful lives for depreciation purposes. We have also given an assumption on Capital Structure (i.e. if Capex Purchases were funded entirely through Equity or Debt).


Monthly Projections (10 year period)
We have broken down projections on a Month by Month basis when projecting Income Statement, Balance Sheet and Cash Flow Statement items. The monthly projections are provided over a 10 year time frame. This is particularly useful for businesses looking at month-on-month trends and insights in the business, which leads to better decision making and also better budgeting should there be a need to either raise more capital, pursue growth opportunities from excess capital or pay down interest bearing debt. Monthly projections also help a business ascertain what performance may be seasonal in nature when looking at growth projections on a month-over-previous-year's-month basis.


Annual Projections (10 year period)
The model has Annualized Financial Projections of Income Statement, Balance Sheet and Cash Flow Statement over a 10 year time frame. Annual projections provide an excellent overview of expected revenues, expenses, profits, cash flow, and other key financial metrics for the upcoming year. Annual projections are essential for strategic planning, budgeting, fundraising, and performance evaluation for any company at any stage of their business cycle.


Private School Metrics & Ratios
Private School specific metrics (Revenue by Category (Tuition Fees, Non-Tuition Ancillary Fees, Fundraising & Donation Revenue, Summer Programs and Camps Revenue, Before/After School Fees, Other Income), Costs as a % of Revenue, Profitability Ratios, Liquidity Ratios, Asset Turnover Ratios provided.


Summary of Financial Statements (10 year period)
Summarized Financial Statements over a 10 year time frame helps for better snapshots of financial performance. Income Statement, Balance Sheet and Cash Flow Statement all provided.


Charts
Charts available including Profitability Analysis, Operating Costs as a % of Revenue, Revenue Breakdown % by Category and Use of Funds Chart.


Depreciation Schedule
Detailed Depreciation Schedule shows additions / disposals to the Fixed Asset Register of the business. Sections included for Classroom Technology (smartboards, projectors, tablets, computers), IT infrastructure (servers, networking equipment, other), Classroom Furniture, Safety & Security Systems and Buses.


Debt Schedule
Debt schedule provided with interest rate assumptions and payback period assumptions included.


Equity Schedule
Equity schedule provided with assumptions on all investments into the business by investors or owners.

Source: Best Practices in Education, Integrated Financial Model Excel: Private School Financial Model Excel (XLSX) Spreadsheet, Financial Models Hub