Please login here to save this document to a list.
If you don't have an account, you can register for free here.
$40.00
ALL FEES INCLUDED
| Add to Cart |
HIGHLIGHTS
DOCUMENT DESCRIPTION
Many organizations suffer from Documents Distribution, as their HODs/CEO wanted each document to be reviewed and they will take their own sweet time to mark the distribution or ignore to issue to some important discipline for review.
The response is delayed and organization many a time faces administrative, legal, and fiscal issues due to delay in response for some critical issues...
Organization /Project Distribution Matrix is predefined for all incoming and outgoing Correspondences, Document & Drawings distribution authorized by higher management and department heads.
Distribution Matrix is consists of an excel sheet where at one side the depart Documents types are mentioned in raws and in the column, the recipient's names or designations are shown. Top Management will assign marks A for Action, I for Information as per document importance review, and the final copy is issued to Document Controller for distribution action.
Document Controller, Administrators, Secretaries are responsible for distributing the documents in hard or softcopy through e-mails or DMS systems as per the distribution matrix marks and if in doubt ask the concern manager, if more distribution is required for Action/Information.
Distribution Matrix reduces time and cost on distribution and action is taken faster within the review cycle period.
Many companies are using Distribution Stamp, Distribution Slips and Control Distribution Forms too.
Due to Digital Content and Distribution Groups created in DMS, software distribution is possible within 24 hours.
Confidential Documents to be distributed to only authorized marked persons.
Got a question about the product? Email us at [email protected] or ask the author directly by using the "Ask the Author a Question" form. If you cannot view the preview above this document description, go here to view the large preview instead.
Source: Best Practices in Document Management Excel: Master Distribution Matrix Template, Forms & Stamps Excel (XLS) Spreadsheet, Prakash Patel (DMS Trainer & Consultant)
ABOUT THE AUTHOR: PRAKASH PATEL (DMS TRAINER & CONSULTANT)
[read more]
-Document and Records Managment Professional
-Document Control Trainer and Consultant
-Specialist in Developing and Implementation of Oil & Gas, Engineering & Construction, Resource, Infrastructure,EPC Projects, and Other Industries:
-Document & Records Management Policies and Plans
-Communication and Correspondences Procedures
-Document Numbering Procedures
-Document Control Procedures with Best Practices
-Document Management Templates /Formats
-Vendor Document Management Procedure
-Final Documentation Procedure
-Records Management Procedures
-Document and Records Management Workflows
-Digitization Strategies
-DMS/EDMS/WCM/ECM Implementation Process and Procedure Tool Kit
-Document Management Training Presentations
-Records management Training Presentations
-EDMS Software Training Presentations
-Document Controllers Interviews and Assessments Formats
-Document and Records Management Audit Templates and Procedure
-Document and Records Management Requirement Templates Evaluation, Pilot Testing, Training, Go live and UAT
-------------------------------------------------------------------------------
-Implemented Aconex, Live Link, Documentum, Infoworks, Petrocept, and many DMS software.(EDMS/WCM/ECM)
-Implemented DMS with ISO9001, ISO25489, ISO27000, and AEC82045 standards for compliance.
-Trained more than 2000 Document Control Professionals and Corporate staff for DMS software.
-Internal and Third-Party Auditor for Document & Records Management System (Archives) as per Retention Policy.
-Worked as Document Controller, EDMS Administrator, Project Administrator, Trainer, Recruiter, and Industry Consultant.
-Developed Workflows/Business Processes for the entire project from proposal to final close-out.
-ISO 9001 Internal Auditor for Integrated Management System
-Implemented Aconex, Live Link, Documentum, Infoworks, Petrocept, and other EDMS's.
-Strong Interpersonal skills and aggressive in expediting in meeting project's milestones.
---------------------------------------------------------------------------------
Developed a unique training program in Document and Records Management 4 courses comprises of more than 15 topics to cover the entire Document & Records Management Life Cycle adhere to compliance and governance.
-Certified Document Controller (CDC)
-Certified Lead Document Controller (CLDC)
-Certified Records Management Professional (CRMP) -
-Certified Enterprise Document Mgmt. Professional(CEDMP)
-Corporate Document Management Training Program
----------------------------------------------------------------------------------
My dream is to breed highly skilled and competent Document Professionals across the globe to serve the organizations with the best practices of digital content security and confidentiality with ethics and grow them individually to great heights.
----------------------------------------------------------------------------------
Prakash Patel (DMS Trainer & Consultant) has published 3 additional documents on Flevy.
DETAILS
File Size: 153.5 KB
Related Topic(s): Document Management
This business document is categorized under the function(s): Corporate Communications Operations
It applies to All Industries
Purchase includes lifetime product updates. After your purchase, you will receive an email to download this document.
Initial upload date (first version): Sep 5, 2020
Most recent version published: Sep 7, 2020
![]() | Download our free compilation of 50+ Strategy & Transformation slides and templates. Frameworks include McKinsey 7-S Strategy Model, Balanced Scorecard, Disruptive Innovation, BCG Experience Curve, and many more. To receive this free download, enter your email address below and click the "Email Me" button. |
|
"If you are looking for great resources to save time with your business presentations, Flevy is truly a value-added resource. Flevy has done all the work for you and we will continue to utilize Flevy as a source to extract up-to-date information and data for our virtual and onsite presentations!"
– Debbi Saffo, President at The NiKhar Group
|
|
"I have found Flevy to be an amazing resource and library of useful presentations for lean sigma, change management and so many other topics. This has reduced the time I need to spend on preparing for my performance consultation. The library is easily accessible and updates are regularly provided. A wealth of great information."
– Cynthia Howard RN, PhD, Executive Coach at Ei Leadership
|
|
"[Flevy] produces some great work that has been/continues to be of immense help not only to myself, but as I seek to provide professional services to my clients, it give me a large "tool box" of resources that are critical to provide them with the quality of service and outcomes they are expecting."
– Royston Knowles, Executive with 50+ Years of Board Level Experience
|
|
"One of the great discoveries that I have made for my business is the Flevy library of training materials.
As a Lean Transformation Expert, I am always making presentations to clients on a variety of topics: Training, Transformation, Total Productive Maintenance, Culture, Coaching, Tools, Leadership Behavior, etc. Flevy usually has just what I need to make my point. It is well worth the money to purchase these presentations. Sure, I have the knowledge and information to make my point. It is another thing to create a presentation that captures what I want to say. Flevy has saved me countless hours of preparation time that is much better spent with implementation that will actually save money for my clients." – Ed Kemmerling, Senior Lean Transformation Expert at PMG
|
|
"As a small business owner, the resource material available from FlevyPro has proven to be invaluable. The ability to search for material on demand based our project events and client requirements was great for me and proved very beneficial to my clients. Importantly, being able to easily edit and tailor the material for specific purposes helped us to make presentations, knowledge sharing, and toolkit development, which formed part of the overall program collateral. While FlevyPro contains resource material that any consultancy, project or delivery firm must have, it is an essential part of a small firm or independent consultant's toolbox."
– Michael Duff, Managing Director at Change Strategy (UK)
|
|
"As an Independent Management Consultant, I find Flevy to add great value as a source of best practices, templates and information on new trends. Flevy has matured and the quality and quantity of the library is excellent. Lastly the price charged is reasonable, creating a win-win value for the customer, Flevy and the various authors. This is truly a service that benefits the consulting industry and associated clients. Thanks for providing this service. "
– Jim Schoen, Principal at FRC Group
|
|
"I have used Flevy services for a number of years and have never, ever been disappointed. As a matter of fact, David and his team continue, time after time, to impress me with their willingness to assist and in the real sense of the word. I have concluded in fact that it is not at all just a repository of documents/resources but, in the way that David and his team manage the firm, it is like dealing with consultants always ready to assist, advise and direct you to what you really need, and they always get it right.
I am an international hospitality accomplished senior executive who has worked and lived during the past 35 years in 23 countries in 5 continents and I can humbly say that I know what customer service is, trust me. Aside from the great and professional service that Flevy's team provide, their wide variety of material is of utmost great quality, professionally put together and most current. Well done Flevy, keep up the great work and I look forward to continue working with you in the future and to recommend you to a variety of colleagues around the world." – Roberto Pelliccia, Senior Executive in International Hospitality
|
|
"I have used FlevyPro for several business applications. It is a great complement to working with expensive consultants. The quality and effectiveness of the tools are of the highest standards."
– Moritz Bernhoerster, Global Sourcing Director at Fortune 500
|
![]() Do You Want to Get Lean?
We've assembled 40 Lean Six Sigma guides: Lean Management, Six Sigma, Strategy Planning, Process, and Change Management.
|
![]() Waste Too Much Time on PowerPoint?
Get our FREE PowerPoint Plugin (Flevy Tools) for creating common business diagrams, from Gantt Charts to Harvey Balls.
|
![]() Do You Run a Consulting Firm?
Learn how to level the playing field with global consulting firms, like McKinsey, BCG, Bain, E&Y, and Accenture.
|
![]() Need Help with PowerPoint or Excel?
Have our highly trained staff create the exact documents you need. We offer PowerPoint and Excel document creation services.
|
© 2012-2023 Copyright. Flevy LLC. All Rights Reserved.