Hotel Acquisition & Renovation Financial Model (Excel XLSX)

BENEFITS OF THIS EXCEL DOCUMENT

1. Provides a framework for evaluating the financial feasibility of a hotel acquisition and renovation project.
2. Delivers a structured 10-year forecast of revenues, expenses, and cash flows.
3. Equips investors and operators with return metrics and waterfall distribution outputs to support decision-making and fundraising.

HOTEL INDUSTRY EXCEL DESCRIPTION

This product (Hotel Acquisition & Renovation Financial Model) is an Excel template (XLSX), which you can download immediately upon purchase.

This financial model is designed to evaluate the investment feasibility, operating performance, and return metrics of a hotel acquisition and renovation project. This financial model provides a comprehensive 10-year projection of revenues, expenses, and cash flows, structured on a monthly basis with annual summaries for ease of reporting. An additional 11th projection year is included specifically to compute the stabilized Net Operating Income (NOI), which serves as the basis for determining the exit or terminal value at the conclusion of the 10-year investment horizon.

The structure captures acquisition, renovation, reduced operations, post-renovation ramp-up, and eventual stabilization, ensuring both short-term operational detail and long-term financial visibility.

Model Structure – 5 Main Sections

1. Index Section
• Provides a centralized navigation and summary interface.
• Includes cell color-coding guidelines, tab color-coding for user orientation, a checks summary showing error status across tabs, and a disclaimer on model usage.
• Cell A1 in every tab links directly back to this Index tab.

2. Assumptions Section
Key assumptions captured include:
•  Acquisition costs (purchase price, transaction costs, due diligence fees).
•  Renovation costs (hard costs, soft costs, contingency).
•  Sources of funding (equity and debt).
•  Depreciation policy and timing of capex.
•  Room mix, ADR, occupancy assumptions, including renovation-period reduced operations and post-renovation ramp-up scenarios.
•  F&B Department: revenue drivers, food & beverage cost ratios, payroll, and other operating costs.
•  Spa Department: revenue projections, operating expenses, payroll.
•  Other departmental and overhead expenses: repairs & maintenance, sales & marketing, utilities, administration, property tax, insurance, management fees, and FF&E reserve.
•  Inputs for waterfall distribution (preferred return, hurdle rates, promote structure etc.).

3. Output Section
• Presents the key financial results in both tabular and graphical form.
•  Return Metrics Tab: calculates unlevered IRR, levered IRR, cash-on-cash multiples, and payback period.
•  Dashboard Tab: charts and summary tables for quick review.
•  P&L Tab: projected profit & loss – monthly across the 10-year horizon, with annual roll-ups available for summary analysis.
•  Waterfall Distribution Tab: Detailed LP/GP distributions across hurdles, with IRR splits and promote allocation.

4. Department Section
• Rooms Department Tab:
•  Calculates available room nights, occupied room nights, ADR, room revenues, and departmental payroll/expenses.
•  Produces key metrics such as ADR and RevPAR.

• Other Departments Tab:
•  Summarizes revenue and expenses for F&B, Spa, and other ancillary services.
•  Includes payroll, direct costs, and overhead allocations for supporting functions (admin, repairs, utilities, sales & marketing).

5. Calculations Section
• Investment Cash Flows Tab: tracks monthly outlays for purchase, transaction costs, and renovation using an S-curve distribution for realistic spend.
• Financing Cash Flows Tab: records monthly sources of funds (equity and debt), aligned to acquisition, renovation, and any operating deficits during renovation and post-renovation.
• Debt Service Tab: calculates interest expense, principal repayments, amortization schedules, and outstanding balances.

Other Features
• Error-checking framework:
•  Cell A6 in each tab checks for tab-level errors.
•  Cell A3 of each tab checks for model-wide consistency errors.
•  Indicators display a green tick (✔) for no errors or a red (X) if issues are detected.
• Navigation aid: Cell A1 on every tab links back to the Index tab.
• Compatibility: Fully functional in Excel 2010 and later versions.

Why Choose This Model?
This model is purpose-built for hotel acquisition and renovation projects. It balances clarity, flexibility, and investor-readiness, making it ideal for underwriting, fundraising, and scenario testing.

The structure provides 11 years of monthly forecasts with annual roll-ups, capturing acquisition, renovation, reduced operations, post-renovation ramp-up, and stabilization. It incorporates detailed departmental revenues and costs (Rooms, F&B, Spa, Ancillary), investment phasing, and full return metrics (levered/unlevered IRR, equity multiples, payback).

Whether you are evaluating a hotel acquisition & its renovation, securing debt financing for it, or preparing investor presentations, this model adapts to your needs and delivers the analytical depth required by stakeholders.

Need Customization?
Our team can tailor the model to align with your specific property, renovation scope, funding structure, and market assumptions.

Source: Best Practices in Hotel Industry, Integrated Financial Model Excel: Hotel Acquisition & Renovation Financial Model Excel (XLSX) Spreadsheet, ExcelFinModels