We have categorized 3 documents as Meeting Facilitation. All documents are displayed on this page.

As Jim Rohn, a renowned American entrepreneur and motivational speaker, aptly put it, "Either you run the day or the day runs you." There’s no room for ambiguity or indecision when facilitating a meeting. The ultimate goal of Meeting Facilitation is to achieve Operational Excellence by ensuring productive discussions that drive collaborative decision-making and effective outcomes.Learn more about Meeting Facilitation.

Did you know?
The average daily rate of a McKinsey consultant is $6,625 (not including expenses). The average price of a Flevy document is $65.


Trusted by over 10,000+ Client Organizations
Since 2012, we have provided best practices to over 10,000 businesses and organizations of all sizes, from startups and small businesses to the Fortune 100, in over 130 countries.
AT&T GE Cisco Intel IBM Coke Dell Toyota HP Nike Samsung Microsoft Astrazeneca JP Morgan KPMG Walgreens Walmart 3M Kaiser Oracle SAP Google E&Y Volvo Bosch Merck Fedex Shell Amgen Eli Lilly Roche AIG Abbott Amazon PwC T-Mobile Broadcom Bayer Pearson Titleist ConEd Pfizer NTT Data Schwab




Read Customer Testimonials

  •  
    "As a niche strategic consulting firm, Flevy and FlevyPro frameworks and documents are an on-going reference to help us structure our findings and recommendations to our clients as well as improve their clarity, strength, and visual power. For us, it is an invaluable resource to increase our impact and value."

    – David Coloma, Consulting Area Manager at Cynertia Consulting
  •  
    "FlevyPro provides business frameworks from many of the global giants in management consulting that allow you to provide best in class solutions for your clients."

    – David Harris, Managing Director at Futures Strategy
  •  
    "As a consulting firm, we had been creating subject matter training materials for our people and found the excellent materials on Flevy, which saved us 100's of hours of re-creating what already exists on the Flevy materials we purchased."

    – Michael Evans, Managing Director at Newport LLC
  •  
    "As a consultant requiring up to date and professional material that will be of value and use to my clients, I find Flevy a very reliable resource.

    The variety and quality of material available through Flevy offers a very useful and commanding source for information. Using Flevy saves me time, enhances my expertise and ends up being a good decision."

    – Dennis Gershowitz, Principal at DG Associates
  •  
    "As a small business owner, the resource material available from FlevyPro has proven to be invaluable. The ability to search for material on demand based our project events and client requirements was great for me and proved very beneficial to my clients. Importantly, being able to easily edit and tailor "

    – Michael Duff, Managing Director at Change Strategy (UK)
  •  
    "Flevy is now a part of my business routine. I visit Flevy at least 3 times each month.

    Flevy has become my preferred learning source, because what it provides is practical, current, and useful in this era where the business world is being rewritten.

    In today's environment where there are so "

    – Omar Hernán Montes Parra, CEO at Quantum SFE
  •  
    "Flevy.com has proven to be an invaluable resource library to our Independent Management Consultancy, supporting and enabling us to better serve our enterprise clients.

    The value derived from our [FlevyPro] subscription in terms of the business it has helped to gain far exceeds the investment made, making a subscription a no-brainer for any growing consultancy – or in-house strategy team."

    – Dean Carlton, Chief Transformation Officer, Global Village Transformations Pty Ltd.
  •  
    "As a young consulting firm, requests for input from clients vary and it's sometimes impossible to provide expert solutions across a broad spectrum of requirements. That was before I discovered Flevy.com.

    Through subscription to this invaluable site of a plethora of topics that are key and crucial to consulting, I "

    – Nishi Singh, Strategist and MD at NSP Consultants



Flevy Management Insights: Meeting Facilitation

As Jim Rohn, a renowned American entrepreneur and motivational speaker, aptly put it, "Either you run the day or the day runs you." There’s no room for ambiguity or indecision when facilitating a meeting. The ultimate goal of Meeting Facilitation is to achieve Operational Excellence by ensuring productive discussions that drive collaborative decision-making and effective outcomes.

For effective implementation, take a look at these Meeting Facilitation best practices:

Explore related management topics: Operational Excellence

Unmistakable Role of a Meeting Facilitator

A meeting facilitator plays an instrumental role in shaping the trajectory of a meeting. They serve as the impartial party responsible for governing the proceedings of a meeting, ensuring that objectives are met, consensus is reached, and decisions are made. Serving as the 'traffic controller', the facilitator manages participation, drives the agenda, mediates conflicts, and ensures constructive dialogue.

Best Practices for Effective Meeting Facilitation

The key to effective Meeting Facilitation lies in mastering a range of proven practices and techniques. Here are five top practices that have consistently delivered results for leaders:

  • Define clear objectives: Start by defining tangible objectives. Ask, "What needs to be accomplished by the end of this meeting?" This gives the meeting a clear direction and purpose.
  • Prepare an agenda: An agenda provides structure and flow to the meeting. The facilitator should share the agenda and solicit input from participants ahead of time.
  • Foster open conversation: Encourage dialogue and interaction, and create a safe platform for sharing diverse perspectives. Remember, the heart of Meeting Facilitation lies in stimulating collaboration and productive discussions.
  • Ensure active participation: Every participant should have a role in the meeting. It's the facilitator's responsibility to manage participation and ensure everyone's voice is heard.
  • Manage time effectively: Meetings should start and end punctually. Stick to the agenda and respect participants' time. Structure time for breaks and discussion accordingly.

Explore related management topics: Purpose

Key Principles of Top-notch Meeting Facilitation

At the heart of stellar Meeting Facilitation are a few key principles that can set the tone for a constructive and productive meeting:

  1. Transparency: The facilitator should create a transparent environment where everyone is comfortable voicing their thoughts and ideas.
  2. Accountability: The facilitator needs to assign action items at the end of the meeting—ensure every decision has an owner, a deadline, and a clear, measurable outcome.
  3. Neutrality: It's imperative for the facilitator to maintain an unbiased stance—no matter the nature of the subject matter.
  4. Resolution: A meeting's success is measured by the actions taken after the meeting. The facilitator should ensure all agreements and tasks are followed up on.

Increasing Efficiency of Meetings with Digital Solutions

With the rise of Digital Transformation, numerous remote collaboration and virtual meeting tools have emerged that can propel the effectiveness of your meetings. Pairing your Meeting Facilitation skills with the right technology can amplify your impact, whether in terms of tracking decisions, sharing resources, or encouraging collaboration. Make these tools your allies in improving the overall meeting experience.

Explore related management topics: Digital Transformation

Transforming Meeting Facilitation into a Cultural Norm

Efficient Meeting Facilitation should be entrenched in the organizational culture—it's not just the responsibility of a few selected leaders. Organizations should invest in training their employees in meeting facilitation skills, thereby driving enhanced team productivity and Performance Management.

In essence, masterful Meeting Facilitation has the potential to completely transform a standard meeting into a dynamic, engaging, and action-oriented session. As leaders, it's imperative that we perceive meeting facilitation not just as a skill, but as a powerful driver of organizational success.

Explore related management topics: Performance Management Organizational Culture

Meeting Facilitation FAQs

Here are our top-ranked questions that relate to Meeting Facilitation.

How can executives ensure that meeting outcomes align with and directly contribute to the company's strategic objectives?
Executives can ensure meeting outcomes align with strategic objectives by focusing on Strategic Planning, Performance Management, and fostering a Culture of accountability, strategic focus, and technology utilization for alignment and adaptability. [Read full explanation]
What are the best practices for managing cross-cultural and diverse teams in meetings?
Effective management of cross-cultural and diverse teams involves understanding cultural differences, implementing effective communication strategies, and practicing inclusive leadership to enhance team performance and innovation. [Read full explanation]
In what ways can meeting analytics and feedback be used to continuously improve meeting effectiveness?
Meeting analytics and feedback enhance meeting effectiveness through Strategic Planning alignment, Operational Excellence via feedback loops, and Performance Management by tracking KPIs, transforming meetings into strategic assets for organizational success. [Read full explanation]
What strategies can be employed to maintain high levels of engagement and participation in virtual meetings?
Effective virtual meeting engagement strategies include Pre-Meeting Preparation, utilizing Interactive Tools and Techniques, and ensuring Follow-Up and Actionable Outcomes, as practiced by leading companies like Google, Salesforce, and Accenture. [Read full explanation]

Recommended Documents

Related Case Studies

Strategic Meeting Management Initiative for Ecommerce in Luxury Beauty

Scenario: The organization, a burgeoning player in the luxury beauty ecommerce space, is grappling with ineffective meeting management that is impeding decision-making and slowing down strategic initiatives.

Read Full Case Study

Efficient Meeting Management for Life Sciences Firm in Biotechnology

Scenario: A globally operating biotechnology company is struggling with inefficient meeting management across its various departments, leading to prolonged decision-making processes and suboptimal cross-functional collaboration.

Read Full Case Study

Luxury Brand Meeting Facilitation Strategy for European Market

Scenario: A luxury fashion house, based in Europe, is grappling with inefficiencies in its Meeting Facilitation processes.

Read Full Case Study

Strategic Meeting Facilitation for Media Conglomerate in Digital Space

Scenario: A leading media conglomerate, operating in the competitive digital space, is encountering significant inefficiencies in its Meeting Facilitation processes.

Read Full Case Study

Telecom Meeting Facilitation Enhancement

Scenario: A multinational telecom company is facing difficulties in its internal Meeting Facilitation processes across various departments.

Read Full Case Study

Meeting Management Enhancement in Aerospace

Scenario: The organization is a major player in the aerospace industry, which is grappling with inefficiencies in its Meeting Management processes.

Read Full Case Study

Explore all Flevy Management Case Studies




Flevy is the world's largest knowledge base of best practices.


Leverage the Experience of Experts.

Find documents of the same caliber as those used by top-tier consulting firms, like McKinsey, BCG, Bain, Deloitte, Accenture.

Download Immediately and Use.

Our PowerPoint presentations, Excel workbooks, and Word documents are completely customizable, including rebrandable.

Save Time, Effort, and Money.

Save yourself and your employees countless hours. Use that time to work on more value-added and fulfilling activities.



Download our FREE Organization, Change, & Culture, Templates

Download our free compilation of 50+ slides and templates on Organizational Design, Change Management, and Corporate Culture. Methodologies include ADKAR, Burke-Litwin Change Model, McKinsey 7-S, Competing Values Framework, etc.