{"id":4985,"date":"2021-06-01T06:49:00","date_gmt":"2021-06-01T11:49:00","guid":{"rendered":"http:\/\/flevy.com\/blog\/?p=4985"},"modified":"2021-02-20T17:10:11","modified_gmt":"2021-02-20T22:10:11","slug":"best-practices-transfer-program-its-significance-in-driving-productivity-and-becoming-a-learning-organization","status":"publish","type":"post","link":"https:\/\/flevy.com\/blog\/best-practices-transfer-program-its-significance-in-driving-productivity-and-becoming-a-learning-organization\/","title":{"rendered":"Best Practices Transfer Program: Its Significance in Driving Productivity and Becoming a Learning Organization"},"content":{"rendered":"<p><img decoding=\"async\" class=\"alignright size-medium wp-image-4989\" src=\"https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Learning-Books-300x201.jpg\" alt=\"\" width=\"300\" height=\"201\" srcset=\"https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Learning-Books-300x201.jpg 300w, https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Learning-Books-768x515.jpg 768w, https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Learning-Books-1024x686.jpg 1024w, https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Learning-Books.jpg 1920w\" sizes=\"(max-width: 300px) 100vw, 300px\" \/>Most large organizations, nowadays, are determined to foster change and become agile.\u00a0 Transforming into a <a href=\"https:\/\/flevy.com\/business-toolkit\/learning-organization\">learning organization<\/a> is what they aspire to become.\u00a0 To this end, they are reforming their structures, facilitating shared services operations, and enabling a streamlined core.\u00a0 The main role of the streamlined core is to enable knowledge transfer across departments and to foster teamwork.<\/p>\n<p><a href=\"https:\/\/flevy.com\/business-toolkit\/best-practices\">Best practices<\/a> transfer helps fulfill this role, and has gained reasonable acceptance in this competitive landscape.\u00a0 These best practices often reside within a company in the form of outstanding capabilities, processes, and strategies that leverage significant cost\/benefit impact to an organization.<\/p>\n<p>Transferring <a href=\"https:\/\/flevy.com\/business-toolkit\/best-demonstrated-practices\">best demonstrated practices<\/a> can be a powerful way to drive improvements in productivity.\u00a0 But companies struggle to recognize them. \u00a0Institutionalizing them and exchanging them internally makes a company a learning organization, and unleashes tremendous value locked in internal processes, structures, and systems.<\/p>\n<p>Best practices transfer is instrumental in delivering leadership goals, improving organizational alignment, and sustaining competitive advantage.\u00a0 It instills a shared vocabulary and approach to doing business across the organization.\u00a0 It is not a one-time effort, rather, an ongoing iterative process of strategic transformation that internalizes gradually.\u00a0 A properly executed best practices transfer program assists companies realize immediate improvements in bottom line performance and accelerate their transition to become learning organizations.<\/p>\n<p>The success of the <a href=\"https:\/\/flevy.com\/browse\/flevypro\/best-practices-transfer-program-3802\">Best Practices Transfer Program<\/a> relies on the following key principles:<\/p>\n<ul>\n<li>Clearly defined need for radical (transformational) performance improvement, e.g., inconsistent practices or routines among the peer units of an organization.<\/li>\n<li><a href=\"https:\/\/flevy.com\/browse\/stream\/post-merger-integration\">Integrating operations after a merger.<\/a><\/li>\n<li>Multiple comparable entities\u2014such as projects, divisions, factories.<\/li>\n<li>Disparity in performance between comparable entities (business units), e.g., variance in results measured.<\/li>\n<\/ul>\n<h2><strong>Best Practices Transfer Approach <\/strong><\/h2>\n<p>A disciplined approach to best practices sharing involves the following 3 key phases:<\/p>\n<ol>\n<li><strong>Identify Superior Capabilities <\/strong><\/li>\n<li><strong>Transfer and Implement <\/strong><\/li>\n<li><strong>Monitor and Realize Results<\/strong><\/li>\n<\/ol>\n<p><a href=\"https:\/\/flevy.com\/browse\/flevypro\/best-practices-transfer-program-3802\"><img decoding=\"async\" class=\"aligncenter size-large wp-image-5117\" src=\"https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Best-Practices-Transfer-Program-1024x768.png\" alt=\"\" width=\"1024\" height=\"768\" srcset=\"https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Best-Practices-Transfer-Program.png 1024w, https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Best-Practices-Transfer-Program-300x225.png 300w, https:\/\/flevy.com\/blog\/wp-content\/uploads\/2019\/05\/Best-Practices-Transfer-Program-768x576.png 768w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/p>\n<p>Let\u2019s, now, discuss the first 2 phases of the approach in detail.<\/p>\n<h2><strong>Identify Superior Capabilities <\/strong><\/h2>\n<p>The \u201cIdentify\u201d phase commences by assigning a steering team or process leaders from various business units to manage the best practices initiative.\u00a0 The steering team ascertains key themes and interdependencies of the initiative, select the departments to be included, and define their scope. \u00a0The initiative entails outlining performance improvement targets (e.g., quality, revenue etc.); base-lining the existing processes, resources, and performance metrics of each business unit; and registering the best practices\u2014e.g., process, management, enabler\u2014from all high-performing business units. \u00a0The team then analyzes this data to have a prioritized list of relevant functional best practices\u2014having the highest impact on performance\u2014to be followed.<\/p>\n<p>The \u201cidentify\u201d phase is characterized by the team quantifying potential performance improvements to be realized by implementing best practices for each business unit, building a business case for adopting each best practice, developing the best practices architecture, and gaining senior leadership\u2019s buy-in on that.<\/p>\n<h2><strong>Transfer and Implement<\/strong><\/h2>\n<p>Best practices transfer and implementation varies from department to department.\u00a0 The crucial phase of best practices transfer and implementation necessitates interpreting the benefits of these capabilities through a detailed deployment plan, aligning the deployment plan with each business unit\u2019s strategic requirements, and clearly defining performance gaps in each business unit.\u00a0 The steering team needs to quantify the potential gains caused by implementing best practices, and define a compelling rationale for incorporating best practice targets into strategic plans.<\/p>\n<p>In the best practices transfer program, same unit can act as a transfer source or receiver.\u00a0 Effective implementation entails picking up best practice from a source unit to applying it to a receiver unit with nominal customizing. \u00a0It is critical to determine the level of capability to be achieved under each lacking area and providing feedback to business units on their performance.<\/p>\n<p>Interested in learning more about the other phase of the <a href=\"https:\/\/flevy.com\/browse\/flevypro\/best-practices-transfer-program-3802\">Best Practices Transfer Program<\/a> and its implementation?\u00a0 You can download <a href=\"https:\/\/flevy.com\/browse\/flevypro\/best-practices-transfer-program-3802\"><u>an editable PowerPoint on <strong>Best Practices Transfer Program<\/strong> here<\/u><\/a> on the <a href=\"https:\/\/flevy.com\/browse\">Flevy documents marketplace<\/a>.<\/p>\n<h2><strong>Are you a Management Consultant?<\/strong><\/h2>\n<p>You can download this and hundreds of other\u00a0<a href=\"https:\/\/flevy.com\/pro\/library\/frameworks\">consulting frameworks<\/a>\u00a0and\u00a0<a href=\"https:\/\/flevy.com\/pro\/library\/consulting\">consulting training guides<\/a>\u00a0from the\u00a0<a href=\"https:\/\/flevy.com\/pro\/library\">FlevyPro library<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Most large organizations, nowadays, are determined to foster change and become agile.\u00a0 Transforming into a learning organization is what they aspire to become.\u00a0 To this end, they are reforming their structures, facilitating shared services operations, and enabling a streamlined core.\u00a0 The main role of the streamlined core is to enable knowledge transfer across departments and&hellip;&nbsp;<a href=\"https:\/\/flevy.com\/blog\/best-practices-transfer-program-its-significance-in-driving-productivity-and-becoming-a-learning-organization\/\" rel=\"bookmark\"><span class=\"screen-reader-text\">Best Practices Transfer Program: Its Significance in Driving Productivity and Becoming a Learning Organization<\/span><\/a><\/p>\n","protected":false},"author":110,"featured_media":4989,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","footnotes":""},"categories":[408,85],"tags":[1621,1535,217,1622,824],"class_list":["post-4985","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-management-leadership","category-organization","tag-best-practices-transfer-approach","tag-business-transformation","tag-performance-improvement","tag-superior-capabilities","tag-transformation"],"_links":{"self":[{"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/posts\/4985","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/users\/110"}],"replies":[{"embeddable":true,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/comments?post=4985"}],"version-history":[{"count":9,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/posts\/4985\/revisions"}],"predecessor-version":[{"id":8733,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/posts\/4985\/revisions\/8733"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/media\/4989"}],"wp:attachment":[{"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/media?parent=4985"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/categories?post=4985"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/flevy.com\/blog\/wp-json\/wp\/v2\/tags?post=4985"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}