Time Management is essentially important in the workplace. Without Time Management, deadlines are missed, ![\"Time](\"https:\/\/flevy.com\/blog\/wp-content\/uploads\/2018\/08\/Time-Management-picture1-300x188.jpg\")
reports are not submitted, important meetings are forgotten, and many more. In the end, we are faced with a chaotic long list of activities and deadlines with not one being completed or done. When companies and their people are in this chaotic working environment, companies can expect the worst \u2013 sales targets are not being met despite so much time used and wasted.<\/p>\n
There are several myths in Time Management<\/a>–the worst, of which, is employees can get everything done if 3 things are followed:<\/p>\n This is a mistake. Today, every employee and manager could work every single hour of the day and night and still not keep up. Every day, work schedules are affected by uninterrupted stream of information and communication. Because of social media, people have crossed borders of communication making everybody unceasingly accessible.<\/p>\n Work schedules are just being disrupted. Yet, with the volatility and complexity of the business environment, Time Management has become a necessity. Organizational problems are not considered within the domain of Time Management. Time Management is often seen as a simplistic solution to complex organizational challenges. Yet, most behavior-change challenges are simply about how people spend their time.<\/p>\n Time Management by Six-box To-do List<\/a> is a personal approach to Organizational Time Management<\/a>. It is an organizational Time Management framework that builds on transparency and strategic alignment.<\/p>\n Executives, managers and employees are empowered to push back when asked to do much work that can distract them from their strategic focus. The framework brings distraction into the open for discussion. Companies get to review these distractions and determine whether it is worth accepting or resisting.<\/p>\n With Time Management by Six-box To-do List, the normal goal-setting is taken one step further. The likelihood of follow through gets to be established and incorporated in the company\u2019s action plans.<\/p>\n Time Management by Six-box To-do List is a straightforward approach. We just have to follow 4 direct but simple to follow steps.<\/p>\n Step 1: Identify 5 Things to Focus on<\/strong><\/p>\n Identifying the 5 things to focus on will direct companies to spend 95% of their time on what are important. Companies that have completed this step were able to determine the most important 20% of their goals that helped the companies reach the top. Focusing on what is most important became the company\u2019s battle cry when entering a business environment that has become so competitive that there was no way to go but up.<\/p>\n Step 2: Create a Six-box To-do list.<\/strong><\/p>\n Creating a Six-box To-do list can be simple as A-B-C. Yet, it can be complex when companies are not clear on what or where they need to focus on.<\/p>\n Creating a Six-box To-do list allows companies to concretely review overflowing to-do list and segregate tasks which are considered top 5 priorities. The sixth box is known as the \u201cother 5%\u201d box. This is where other tasks that do not belong in the top 5 priorities are placed. Step 3: Help Direct Reports Create To-do List.<\/strong><\/p>\n Every member of the organization must be aligned with the top goals of the company. Priority actions must be aligned towards a common direction. This can only be achieved when each and every member of the organization have To-do list that come out from their direct supervisor\u2019s top 5. This continues up the hierarchy until each one\u2019s To-do list is traceable to the CEO\u2019s top 5.<\/p>\n When this happen, companies can be sure that there is consistency of action, concentration, and focus.<\/p>\n Step 4: Manage without Micro-managing.<\/strong><\/p>\n Micro-managing has never been effective in organizational management. There is extreme resistance when micro-managing is applied as a management style. Yet, this approach is sometimes employed when companies need to make sure that their people deliver.<\/p>\n Time Management by Six-box To-do List however allows companies to manage people without micro-managing. In a quick glance, companies can look at their employees\u2019 priorities and actions and determine if they are moving forward to achieve the top-5 areas of focus. Interested in gaining more understanding on how to achieve Time Management using the Six-box To-do List? You can learn more and download an editable PowerPoint about Time Management by Six-box To-do List<\/strong> here<\/a> on the Flevy documents marketplace.<\/p>\n You can download in-depth presentations on this and hundreds of similar business frameworks from the FlevyPro Library<\/a>. FlevyPro<\/a> is trusted and utilized by 1000s of management consultants and corporate executives. Here’s what some have to say:<\/p>\n “My FlevyPro subscription provides me with the most popular frameworks and decks in demand in today\u2019s market. They not only augment my existing consulting and coaching offerings and delivery, but also keep me abreast of the latest trends, inspire new products and service offerings for my practice, and educate me in a fraction of the time and money of other solutions. I strongly recommend FlevyPro to any consultant serious about success.”<\/p>\n \u2013 Bill Branson, Founder at Strategic Business Architects<\/p>\n<\/blockquote>\n “As a niche strategic consulting firm, Flevy and FlevyPro frameworks and documents are an on-going reference to help us structure our findings and recommendations to our clients as well as improve their clarity, strength, and visual power. For us, it is an invaluable resource to increase our impact and value.”<\/p>\n \u2013 David Coloma, Consulting Area Manager at Cynertia Consulting<\/p>\n<\/blockquote>\n “As a small business owner, the resource material available from FlevyPro has proven to be invaluable. The ability to search for material on demand based our project events and client requirements was great for me and proved very beneficial to my clients. Importantly, being able to easily edit and tailor the material for specific purposes helped us to make presentations, knowledge sharing, and toolkit development, which formed part of the overall program collateral. While FlevyPro contains resource material that any consultancy, project or delivery firm must have, it is an essential part of a small firm or independent consultant’s toolbox.”<\/p>\n \u2013 Michael Duff, Managing Director at Change Strategy (UK)<\/p>\n<\/blockquote>\n “FlevyPro has been a brilliant resource for me, as an independent growth consultant, to access a vast knowledge bank of presentations to support my work with clients. In terms of RoI, the value I received from the very first presentation I downloaded paid for my subscription many times over! The quality of the decks available allows me to punch way above my weight \u2013 it’s like having the resources of a Big 4 consultancy at your fingertips at a microscopic fraction of the overhead.”<\/p>\n \u2013 Roderick Cameron, Founding Partner at SGFE Ltd<\/p>\n<\/blockquote>\n “Several times a month, I browse FlevyPro for presentations relevant to the job challenge I have (I am a consultant). When the subject requires it, I explore further and buy from the Flevy Marketplace. On all occasions, I read them, analyze them. I take the most relevant and applicable ideas for my work; and, of course, all this translates to my and my clients’ benefits.”<\/p>\n \u2013 Omar Hern\u00e1n Montes Parra, CEO at Quantum SFE<\/p>\n<\/blockquote>\n","protected":false},"excerpt":{"rendered":" Time Management is essentially important in the workplace. Without Time Management, deadlines are missed, reports are not submitted, important meetings are forgotten, and many more. In the end, we are faced with a chaotic long list of activities and deadlines with not one being completed or done. 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Time Management by Six-box To-do List<\/h2>\n
Taking the 4-Step Approach<\/h2>\n
\n
![\"time_management\"](\"https:\/\/flevy.com\/blog\/wp-content\/uploads\/2018\/08\/time_management.png\")
<\/a><\/p>\n
\nPerfecting this step is only achieved when tasks are appropriately assigned in their appropriate boxes with the \u201cother box\u201d having none or less of the mission critical tasks that cannot be deleted.<\/p>\n
\nTime Management by Six-box To-do List is an effective tool of directing people towards focusing on what is important without micro-managing. In the end, results are achieved with people in every level aligned to the top-5 goals of the company\u2019s CEO.<\/p>\nDo You Find Value in This Framework?<\/h2>\n